Manager, Retirement Plan Services

For over 40 years, Utica Physicians’ Association, Ltd. (UPAL) has provided superior service not just to healthcare professionals, but also to a variety of other professional businesses and clients in need of financial planning, 401(k) profit sharing retirement plans or personal investing services. Our 401(k) Retirement Program is a turn‑key solution that includes administration, compliance, record keeping and education. We also offer additional investment options, such as IRAs and personal investment accounts, at a low cost.

Responsible for all aspects of plan administration, compliance and reporting of all UPAL Program retirement plans. Assist with client services for IRA and personal brokerage accounts with Charles Schwab. UPAL retirement assets are custodied at Bank of Oklahoma (BOk). The IRA and brokerage accounts are custodied at Charles Schwab.

• Interpret plan documents and research retirement plan issues (FT Williams Document)
• Incorporate new legislative changes into administration
• Develop and maintain administrative checklist
• Develop policies and procedures
• Communicate with plan sponsors regarding new legislation
• Perform nondiscrimination testing (including but not limited to 402(g), 415(c), ADP, and Top Heavy)
• Communicate and prepare all information requested by the IRS and/or DOL
• Review preparation of Form 5500, 5330, Schedules SSA and SAR
• Prepare and track all Safe Harbor Notices
• Prepare and track all 408 Fee Disclosures for participants and plan administrators
• Prepare account splits per QDROs (Qualified Domestic Relations Order)
• Ensure census data ties to UPAL and client records
• Gathering census data for annual administration
• Prepare funding requirements per the retirement plan document
• Communicate funding requirements and resolve problems with the client
• Prepare and communicate contribution and forfeiture allocations to BOK (Bank of Oklahoma – Trustee)
• Receive, verify, and communicate all retirement plan contributions to BOK
• Organize Plan transfers to/from other providers
• Maintain tracking spreadsheet for all deadlines (including but not limited to 5500 filing, final funding, forfeiture allocation, late contributions, and extensions)
• Review all distributions from retirement plans
• Determine eligibility and review all online and routine distributions from retirement plans
• Attend Financial Management Committee dinner meetings – 4 each year
• Attend Board of Directors Meetings when needed
• Provide backup support for the calculation and collection of fees assessed on the Charles Schwab participant accounts
• Provide back‑up support for a variety of in‑house duties, including retirement plan billing
• Assist and/or complete other financial, accounting, and related projects as assigned

• Analytical and critical thinking skills, along with the ability to prioritize multiple tasks
• Organized, self‑motivated and self‑managed, with a high degree of honesty and integrity
• Must demonstrate above‑average skills with respect to Microsoft Excel and proficiency with Microsoft Word
• Excellent verbal and written communication skills required
• Professional appearance and demeanor, with the ability to maintain a high degree of confidentiality both inside and outside the company

• Bachelor’s degree plus minimum 10 years of relevant retirement plan administration experience
• Series 65, Investment Advisor Representative Certification preferred but not required

Direct supervisory responsibilities over the plan administration staff

• Stay up to date on rules, regulations, and ERISA requirements
• Attend seminars when needed.

Please submit your inquiries and resume, with salary requirements to Lea Ann Nunley at