Senior Accountant

Overview

Position: Senior Accountant – Tulsa Community Foundation (TCF)

Reporting directly to the Controller, the Senior Accountant supports TCF and related entities' financial operations, ensuring accuracy, compliance, and timely reporting. Key focus areas include investment accounting and reporting, program expenditures, tax compliance, and documentation.

• Financial Reporting
  • Oversee month-end and year-end closing processes for TCF-related disregarded entities and programs.
  • Assist in the preparation of monthly, quarterly, and annual financial statements in accordance with GAAP, including consolidation of related parties.
  • Prepare ad-hoc financial reports and analyses to support programmatic needs.
• Program Expenditure Management
  • Oversee the program expenditure process across TCF and its disregarded entities.
  • Supervise the program expenditure staff accountant and accounting clerk.
  • Work closely with program team members for contract reporting, financial reporting, and other needs as they arise.
  • Assist in developing and maintaining policies and procedures for all program expenditure activities.
• Tax Compliance (including Investment-Related)
  • Assist the Controller in the preparation of all entity and related organizations  tax filings, including investment-related filings.
  • Oversee the 1099 process for TCF and all related entities, including W-9 collection and validation, preparation and submission, and managing vendor data.
  • Serve as the point of contact for internal and external inquiries related to 1099 forms.
  • Ensure timely and accurate submission of tax filings in accordance with relevant laws and regulations.
  • Maintain up-to-date knowledge of tax regulations and changes to ensure compliance.
  • Support internal and external tax audits, providing necessary documentation and responses.
  • Maintain accurate records and documentation for all tax-related activities, including collecting and recording K-1s for alternative investments.
  • Assist in resolving any tax issues or disputes with tax authorities.
• Outside Fund and Alternative Investments Management
  • Record and track all investment transactions, including purchases, sales, and income.
  • Reconcile investment accounts and resolve any discrepancies.
  • Manage communications with outside investment advisors regarding individual transactions and investment performance reports.
  • Calculate and produce administrative billing for all outside funds.
  • Prepare and present periodic outside investment reports to internal management and quarterly Finance Committee.
  • Assist in preparation of investment reports for annual financial report.
  • Collaborate with Fund Administration team on fund management and Senior Program Officer on opening all outside funds.
• Federal Grant Management
  • Monitor and track all federal grant awards received by the organization.
  • Reconcile federal grant expenditures to ensure accurate and comprehensive records of grant activities, including financial transactions, correspondence, and reports.
  • Assist with internal and external audits related to federal grant funds, providing necessary documentation and responding to audit findings.
• Compliance and Internal Controls
  • Ensure adherence to internal controls, accounting policies, and regulatory requirements.
  • Prepare for and assist with internal and external audits, providing documentation and responses as needed.
  • Identify and implement improvements to financial controls and processes.
  • Manage all agency fund-related audit requests (FAS 136 communications).
  • Oversee the calculation, documentation, and recording of assets held for others balances.
  • Any other duties as assigned.

• Bachelor s degree in accounting required; advanced degree preferred.
• Minimum of six to eight years of financial experience, with two years of supervisory experience required.

• Strong organizational skills and excellent time management.
• Analytical ability to perform financial analysis and spreadsheet evaluation.
• Excellent customer service orientation working with program staff, vendors, donors, and other stakeholders.
• Effective communication with diverse audiences across all organizational levels.
• Self-…