Supply Assistant

Job Title: Surgical Supply & Inventory Coordinator (Contract)

Location: Tulsa, OK

Job Type: Contract

We are seeking a detail-oriented and dependable Surgical Supply & Inventory Coordinator to support Surgical Services operations in Tulsa, OK. This contract role is responsible for ensuring surgical and anesthesia supplies are accurately stocked, maintained, and delivered in a timely and efficient manner. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to work collaboratively in a fast-paced healthcare environment.

• Communicate effectively with Surgery, Instrumentation Systems, and Sterilization & Distribution (S&D) personnel to request, receive, locate, and deliver supplies promptly and courteously.
• Inform staff of any breaks in aseptic technique related to packaging and handling.
• Demonstrate knowledge of all shift responsibilities and workflow processes.
• Operate carousel systems, handheld devices, personal computers, and other inventory management tools.
• Utilize handheld devices to order, restock, and maintain surgery and anesthesia inventory.
• Maintain prescribed inventory PAR levels on carousels and supply carts.
• Monitor the case cart/supply process for each surgical case.
• Check case carts against preference cards to ensure completeness.
• Identify and order missing items; place them on the cart or notify the circulator/clinical supervisor prior to the start of procedures.
• Clean supply carts and bins according to the monthly assignment schedule.
• Coordinate the return of unused supplies and instrumentation.
• Remove unused or overstocked items from carts and alcoves in a timely manner.
• Return unused supplies to proper storage locations according to PAR levels.
• Rotate stock when returning or replenishing inventory.
• Support unit and hospital goals through performance improvement (PI) initiatives and educational activities.
• Attend mandatory in-services and meet unit educational standards.
• Adjust behaviors and performance to comply with care standards and unit requirements.
• Perform additional duties as assigned by the Surgical Services Resources Manager.

• Experience in healthcare supply chain, surgical services, or inventory management preferred.
• Familiarity with sterile processing and aseptic techniques is a plus.
• Ability to operate inventory management systems and handheld technology.
• Strong organizational skills and attention to detail.
• If you are reliable, detail-oriented, and thrive in a collaborative healthcare setting, we encourage you to apply.

Please contact:

Maeve Phillips