HR Administrative Specialist

Job Details

• Department: Administration
• Reports To: CEO
• Status: Non-Exempt, full-time, $20.00/hour to $24.00/hour

This individual oversees Human Resources duties for the Tulsa SPCA. They are responsible for all HR related duties including employee relations, payroll, recruitment and hiring, onboarding, training, benefit management, legal compliance, and policies/procedures.

This job classification has been designated as a safety-sensitive job classification in accordance with the Oklahoma Medical Marijuana and Patient Protection Act, 63 O.S., § 427.1 et seq., (OSCN 2019), effective August 29, 2019. This means employees in this job classification can be subject to disciplinary action up to and including termination if they test positive for marijuana components or metabolites, even if they possess a medical marijuana license.

Tulsa SPCA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

• Employee Relations
  • Support the implementation of programs and initiatives that drive team member engagement and retention, ranging from employee surveys to reward programs
  • Administer and assist in development the company's employee wellness program and provide constant communication and visibility of the program to all employees
  • Collaborate with senior leadership to drive employee initiatives in company culture, engagement, recruiting, and employee relations
  • Problem solve using logic, reasoning, collaboration, and solid HR skills to resolve difficult employee situations
  • Respond to employees' queries and resolve issues in a timely and professional manner
  • Responsibly for planning and coordinating employee events and activities
  • Work with managers and employees to address and resolve human resources matters through day-to-day guidance on performance management (coaching, counseling, development, and disciplinary actions)
  • Provide an effective and dedicated HR advisory service to staff in relation to absence and health issues, conduct and capability, grievances, sexual harassment, discrimination or other instances of harassment (and assist in any necessary investigations and disciplinary actions) organizational change, performance improvement plans and all other employee relations matters
  • Monitor employee morale and company culture
• Payroll
  • Process bi-weekly payroll via Paycor
    • Includes updated to employee files, bonus/incentive pay, tracking vacation/PTO/RTO, inputting exceptions, benefit changes, etc
• Recruitment and Onboarding
  • Actively manage the recruiting process for key positions including advertising, screening, coordinating interviews, pre-employment testing, background information, and all other aspects of the recruiting processing
  • Develop professional relationships with industry groups, local universities, and civic organizations for candidate sourcing, internship partnership, and diversity outreach
  • Manage the integration between recruiting and onboarding to ensure a streamlined process that is efficient and offers and positive candidate experience
  • Manage and coordinate all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance
    • This includes pre-employment testing, new hire paperwork, I-9 verifications, etc.
  • Process all new employees through the onboarding process, including required paperwork, benefit enrollment, establishing data files, and any other related activity
• Training
  • Coordinate and deliver management training in interviewing, hiring, and selection, positive team member relations, handling terminations and harassment issues
  • Maintains records of employee participation in all training and development programs
• Benefit Management
  • Assist in administering benefits, compensation, and employee performance programs, including coordinating open enrollments, changes and training for benefits programs
  • Perform benefits administration to include change reporting, approving invoices for payment, annual re-evaluation of policies for cost effectiveness
    • This includes benefits enrollment for annual renewal and new hire
  • Maintain compliance with federal, state and local employment and benefit laws and regulations
• Legal Compliance
  • Maintain personnel files and documentation in accordance with federal and state laws, including new hire, medical, personal and payroll information documentation
  • Maintain knowledge of legal requirements and government reporting regulations related to new hire and…