HR Assistant

## HR Assistant Apply locations:
HQtime type:
Full time posted on:
Posted 3 Days Agojob requisition :
JR103605#
** Organization
* * Recruitment, Benefits & LOA# #
** Pay**$18.97# #
** Pay Frequency
** Hourly# #
** Full Time / Part Time
** Full time# #

Job Summary Under general supervision, receives visitors, provides information, compiles, maintains human resources records, performs various clerical tasks, and supports the Human Resources Division by performing the following duties.# #

Job Description
** Essential Job Functions
**** Essential Job Functions
*** Act as HR first point of contact for general inquiries and route calls as needed.
* Maintain confidentiality of sensitive employee information.
* Organize and maintain files for all BOCC employees, and update employee files with human resources documents.
* Coordinates storage room documents, schedule document purge and maintain destruction file spreadsheet according to retention schedule.
* Order office supplies, including paper; request maintenance for office equipment.
* Open, sort, date stamp and distribute mail.
* Provides information for employment verifications in a timely manner.
* Assists the Accounting Administrative Support with receiving for the department within HRIS.
* Assists applicants and employees with Human Resources Applicant Tracking System (ATS).
* May schedule executive level interviews and phone screenings.
* Prepares and coordinates onboarding of new hires and manager forms; take new hire photos and prepare employee files.
* Create and maintain new HR courses within Learning Management Systems (LMS).
* Responsible for enrolling employees in all HR courses, this includes attendance entry obtained by the course instructor.
* Assist customers with computers for assessments, recruitment, benefits enrollment, HRIS, and onboarding.
* Assists with coordination of the Wellness program:
This includes scanning, uploading, and approving wellness exam forms.
* Assist employees with BeWell quarterly challenges, tracking participation, prize selection, and running reports for quarterly challenges outcome.
* Responsible for following up with   injured workers to verify demographic, injury, contact information with the injury reporting system, calculates weekly pay, forwarding the Work
- Related Injury report to the third-party vendor, and forwarding the injury report to the Workers’ Compensation Supervisor.
* Assist Education Specialist with preparing materials and setting up trainings.
* Collaborate with Education  Specialist in designing infographics and educational materials for Safety topics to be placed on the County Pipeline.
* Create and distribute certificates for employee certifications and training completions.
* Pull monthly termination report for Samsara for Safety Team.
* Prepares reports, memos, forms, letters, and other materials.
* Perform other duties as assigned.# # Additional

Job Description
** Required Knowledge, Skills, and Abilities
** Knowledge of Human Resources; of personnel records and files; of federal guidelines; of recordkeeping, of spelling, punctuation. Knowledge of business and email etiquette; of laws, ordinances and regulations governing Human Resources matters; and of departmental policies and procedures.

Skilled in customer service and organization; in maintaining accurate records and files; in using computer and other related office machines; in keyboarding 40 WPM; and preparing reports. Must be proficient in Microsoft Word, Excel, Outlook, as well as Applicant Tracking Systems, and Learning Management Systems.

Ability to understand and follow oral and written instruction, to exercise tact, patience, and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; to detect clerical errors; and to cooperate and work with others.
** Supervisory Responsibilities
** This job has no supervisory responsibilities.
** Qualifications
* * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be prepared to enable individuals with…