Human Resources Coordinator

Brief Description

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking a Human Resources Coordinator to join our team in Tulsa, Oklahoma. The HR Coordinator provides comprehensive coordination and administrative support to the Human Resources department while serving as a key resource for employees, candidates, managers, and visitors. This position coordinates recruiting and onboarding activities, maintains employee records, supports HR processes, prepares reports, and assists with employee communications and HR initiatives.

The HR Coordinator will regularly communicate with both English- and Spanish-speaking employees and candidates.
Bilingual English/Spanish communication skills are required to effectively support the workforce, explain HR processes, assist with recruiting and onboarding, and facilitate communication between employees and the HR department.

• Coordinate day-to-day HR activities and administrative processes.
• Serve as a point of contact for employees regarding routine HR questions and requests.
• Provide HR support and communication in both English and Spanish.
• Assist employees with understanding HR policies, procedures, forms, and processes in their preferred language.
• Coordinate employee meetings, HR appointments, orientations, training, and other HR activities.
• Maintain accurate and confidential employee records and personnel files.
• Ensure required employee documentation is collected, completed, and properly maintained.
• Enter and update employee information in the HRIS and other HR systems.
• Assist with employee file audits and follow up on missing or incomplete documentation.
• Prepare HR correspondence, forms, reports, spreadsheets, and other documentation.
• Assist with HR projects, initiatives, and process improvements.
• Provide support to HR leadership and other HR team members as needed.

• Coordinate recruiting activities for hourly and salaried positions as assigned.
• Maintain job postings and assist with updating positions on recruiting platforms.
• Communicate with candidates in both English and Spanish throughout the recruiting process.
• Coordinate candidate interviews and communicate scheduling details to candidates and hiring managers.
• Maintain accurate candidate information and status updates in the applicant tracking system.
• Explain recruiting and pre-employment requirements to candidates in English and Spanish.
• Coordinate pre-employment requirements, including background checks, drug testing, physical examinations, hearing tests, and other required screenings.
• Monitor completion of pre-employment requirements and follow up on outstanding items.
• Coordinate offer letters, new-hire paperwork, and start-date information.
• Assist with recruiting events, job fairs, hiring events, and other talent acquisition activities.
• Support recruiters and hiring managers with candidate communication and follow-up.
• Help ensure a professional and positive candidate experience.

• Coordinate new-hire onboarding activities from offer acceptance through the employee's first day.
• Provide onboarding instructions and information in both English and Spanish.
• Assist with new-hire orientation and ensure employees understand company policies, procedures, and expectations.
• Ensure required employment documentation is completed and received.
• Coordinate orientation schedules and onboarding activities.
• Communicate new-hire information and start dates to appropriate departments.
• Assist with preparation of onboarding materials, badges, access, equipment, and other items as applicable.
• Maintain accurate new-hire tracking and onboarding records.
• Follow up with new employees and HR team members regarding outstanding onboarding requirements.

• Assist HR team members with employee relations matters and documentation as directed.
• Provide basic HR communications and information to Spanish-speaking employees.
• Assist with translating or communicating HR information, policies, forms, and announcements when appropriate.
• Support HR investigations and employee meetings as directed.
• Prepare documentation for disciplinary actions, coaching, investigations, and other employee-related processes.
• Maintain confidentiality regarding employee concerns, investigations, performance matters, and other sensitive…