Human Resources Leave & Disability Specialist

Human Resources Leave & Disability Specialist

• Posted on September 14, 2026

Showing 1 location

Tulsa, OK 74135, USA

• Travel Required :
  No
• Professional
• Full-Time
• Requisition #: HUMAN
  006281

The HR Leave and Disability Specialist administers employee leave, accommodation, and disability benefit programs, including FMLA, USERRA, ADA, agency leave plans, applicable state and local leave laws, and short- and long-term disability. This role manages long-term disability claims from identification and application through carrier determination, status review, benefits and leave coordination, and return-to-work or employment-status resolution. The Specialist is the primary contact for employees, managers, third-party administrators, and disability carriers for Tulsa-area locations;

coordinates leave, disability, and accommodation processes; maintains accurate timekeeping and confidential records; and supports HR benefits administration.

Essential Duties and Responsibilities

Leave of Absence

• Respond to employee leave requests within 48 hours and provide timely guidance on required notices, documentation, certifications, and employee responsibilities.
• Serve as the primary contact for employees, managers, third-party leave administrators, and disability carriers.
• Administer the FMLA process from initial notice through return to work, including eligibility review, notices, certifications, tracking, and leave documentation.
• Coordinate agency decisions and records with third-party administrator determinations; monitor approved leave parameters and support questions, concerns, and appeals.
• Administer USERRA and other agency leave programs in accordance with applicable law and internal policy.
• Communicate with employees regarding leave status, modified schedules, restrictions, documentation deadlines, and return-to-work requirements.
• Maintain communication with employees on leave and relay appropriate information between employees and managers while protecting confidential medical information.
• Coordinate leave status, timekeeping, and return-to-work information with Payroll and other appropriate stakeholders.
• Maintain proficiency in HRIS, time and attendance systems, scheduling practices, and related policies; ensure leave time is accurately recorded and reconciled.
• Generate monthly FMLA, ADA, and approved-leave reports and maintain a monthly FMLA dashboard.
• Maintain complete, accurate, timely, and confidential leave and accommodation records in accordance with legal, retention, and documentation requirements.
• Monitor federal, state, and local leave and accommodation requirements and recommend policy or procedure revisions to support compliance.
• Support audits, reporting, process improvements, employee education, and manager guidance related to leave and accommodations.

ADA

• Facilitate ADA accommodation requests and the interactive process, including gathering appropriate documentation, coordinating individualized review, documenting decisions, and monitoring approved accommodations.
• Ensure accommodation reviews are completed and documented before employment or return-to-work decisions are made when protected rights may be affected.
• Protect medical and disability information by limiting inquiries to job-related, necessary, and lawful information; keep medical records separate and restrict disclosures to authorized, need-to-know recipients.

Long-Term Disability

• Administer long-term disability claims from identification through carrier determination and ongoing management, including eligibility, coverage, and claim-process communication.
• Prepare and submit employer statements and records to the disability carrier, including employment status, coverage, earnings, schedule, last day worked, job description, essential duties, and return-to-work information.
• Coordinate transitions from short-term disability or other leave to long-term disability, reconciling elimination periods, PTO, FMLA, ADA, benefit continuation, and employment status.
• Monitor LTD claims, carrier requests, decisions, recertifications, benefit dates, and work-capacity changes; follow up with employees, carriers, Payroll, and stakeholders.
• Maintain accurate, timely, confidential LTD claim records; track key dates and outcomes; reconcile carrier and internal records; and support reporting, audits, and issue resolution.
• Assist with carrier requests and next steps, facilitate timely claim-information exchange, and elevate compliance, fiduciary, litigation, or plan-interpretation issues as…