Project Coordinator

Corporate Office
9323 E 21st St
Tulsa, OK 74129, USA

• Support Project Managers with project setup, task tracking, and schedule updates.
• Maintain project plans, timelines, and task lists within project management systems.
• Track action items and follow up with team members for status updates.
• Maintain accurate and current project data, dashboards, and reporting fields.
• Prepare and maintain project documentation, including status updates and project artifacts.
• Assist with compiling weekly or monthly project status reporting.
• Prepare documentation packages for governance reviews, audits, or leadership reporting.
• Schedule project meetings, distribute agendas, and coordinate logistics.
• Capture meeting notes, document decisions, and track follow-up items.
• Facilitate routine project meetings or working sessions as assigned by the Project Manager.
• Update risk, issue, and milestone tracking logs based on team or PM input.
• Monitor milestone progress and proactively notify the Project Manager of potential delays or risks.
• Follow established PMO processes, templates, and governance documentation standards.
• Support project intake tracking, documentation collection, and prioritization preparation activities.
• Participate in lessons learned, process improvement discussions, and post-project reviews to build understanding of project delivery practices.

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong sense of initiative; self-motivated, proactive
• Strong interpersonal and communication skills
• High organizational and time-management skills
• High integrity and outstanding work ethic
• Ability to learn and apply new information and skills
• Ability to perform detailed work across multiple concurrent tasks
• Ability to introduce new ideas and demonstrate original thinking
• Identifies risks, blockers, and dependencies early
• Understands cross-team impacts of work and timelines
• Translates stakeholder feedback into clear next steps
• Shows curiosity about project goals and business outcomes
• Must be able to maintain confidentiality

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, reach with hands and arms, and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and moderately lift and/or move up to 20 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Innovative:
  Consistently introduces new ideas and demonstrates original thinking.
• Team Player:
  Works well as a member of a group.
• Detail Oriented:
  Capable of carrying out a given task with all details necessary to get the task done well.

Associates or better.

• Required:
  
  2 years related experience in a professional business environment.
• Preferred:
  Financial industry experience.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.