Digital Assets & Collections Database Administrator

Digital Assets & Collections Database Administrator Job Summary

The Digital Assets & Collections Database Administrator is responsible for the operation and continuous improvement of the museum’s digital media and data ecosystems, reporting to the Senior Manager of Digital Initiatives. This role ensures that digital media and associated collection data are created, organized, maintained, and delivered accurately and reliably for internal workflows, online presentation, and gallery‑based experiences.

• Manages post‑imaging tasks, including workflows for centralized department efforts and grant‑funded projects.
• Contributes technical expertise during planning phases for digitization initiatives, defining deliverables and drafting technical components of grant proposals as part of cross‑departmental writing teams.
• Participates in planning, defining deliverables, and writing technical sections for grant proposals.
• Ensures consistency and accuracy in image naming conventions, file organization, and saving practices; monitors editing and cropping activities for compliance with standards.
• Evaluates image clarity, color accuracy, and associated descriptive and technical metadata; reconciles image files with corresponding collection records.
• Oversees the controlled movement of digital image files from capture through processing, storage, and online or in‑gallery presentation, including placement within appropriate server or storage environments for reliable retrieval.
• Reviews, tracks, and reports on digitization progress, workflow status, and project output.

• Administers the museum’s digital asset and collections‑related systems at an operational level, including system configuration, routine maintenance, upgrades, reporting, user access, and internal training.
• Oversees the flow of data and media between systems used for collections documentation, internal discovery, and public presentation, ensuring consistency and alignment across platforms.
• Participates in planning, testing, and evaluating activities for system enhancement or new development.
• Serves as primary point of contact between the department and IT for matters related to system reliability, performance, storage, integrations, and backup awareness.
• Creates and maintains documentation for administrative procedures, standard workflows, and staff interfaces.
• Performs other duties as assigned.

• Bachelor’s degree in museum studies, information science, digital humanities, or a related field; or a combination of relevant education and professional experience that demonstrates comparable knowledge and skills.
• Demonstrated experience working with digital asset management systems and/or collections information systems within a museum, academic, cultural heritage, or similar institutional environment.
• Familiarity with collections or archival data structures and the relationships between relational records and digital assets.
• Experience interacting with databases or structured data environments, including the ability to understand queries, reports, and data exchanges.
• Comfort working within integrated systems environments, including those that exchange data through APIs or other automated processes.
• Ability to document workflows, technical procedures, and user guidance clearly and accurately.
• Strong organizational skills, attention to detail, and the ability to balance operational responsibilities with project‑based work.

• At least five years of professional experience working in a museum environment.
• Experience with Piction, TMS (The Museum System), Drupal, WMS (World Management System), or Archives Space.
• Basic proficiency in web or scripting languages (HTML, CSS, JavaScript, or other programming languages) is preferred.
• Ability to write or adapt basic SQL queries for reporting, reconciliation, or data validation.
• Experience working with APIs to retrieve, transform, or exchange collection or digital asset data between systems.
• Experience working with Crystal Reports or comparable reporting tools.

Employer:

University of Tulsa

Location:

Tulsa, OK, USA

Posted Date: 14/05/2026

Expiry Date: 14/09/2026

Type:
Full‑Time

Categories: DAM Manager / User, Data / Knowledge Manager / Analysis / Governance, Librarian / Collections / Digitisation / Archivist, System Administrator / Integrator

-JB-2877

Visit Job Website