Litigation Legal Secretary

Job Title: Litigation Legal Secretary

Pay: $50, per year

Location: Downtown Tulsa

Benefits: This position is eligible for dental, health and vision insurance

Job Type: Direct Hire

We are seeking a detail-oriented and highly organized Legal Secretary with 3–5 years of litigation experience to support attorneys in a fast-paced legal environment. The ideal candidate will have a strong understanding of court procedures, filing requirements, and litigation timelines, along with excellent communication and administrative skills. This role requires discretion, accuracy, and the ability to manage multiple priorities effectively.

• Provide comprehensive administrative support to litigation attorneys.
• Draft, revise, and proofread legal documents including pleadings, motions, discovery requests and responses, subpoenas, and correspondence.
• E-file documents in state and federal courts, ensuring compliance with court rules and deadlines.
• Maintain and monitor litigation calendars, including court dates, filing deadlines, depositions, and client meetings.
• Coordinate scheduling for hearings, depositions, mediations, and client conferences.
• Prepare and organize exhibits, trial binders, and case files.
• Manage case files electronically and in hard copy, ensuring accuracy and organization.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Process billing entries, expense reports, and timekeeping as needed.
• Perform conflict checks and assist with new matter intake procedures.
• Maintain confidentiality of sensitive client and firm information.

• 3–5 years of litigation legal secretary experience required.
• Strong knowledge of state and federal court rules and e-filing procedures.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems.
• Experience with case management and time/billing software preferred.