Director of Finance and Support Onsite (Tulsa, OK

The Director of Finance is a strategic thought-partner, reporting directly to the Chief Executive Officer (CEO). This role is responsible for managing the financial operations of Discovery Lab, ensuring financial health, sustainability, and compliance. The ideal candidate is an analytical leader who can develop long-term financial strategies while remaining actively involved in daily accounting functions, including bookkeeping, payroll, and grant tracking.

All positions at Discovery Lab are required to assist with front-line operations as needed and may be assigned other duties as applicable by their direct supervisor. This position description is representative of the major position requirements and is not intended to be all-inclusive.

• Partner with the CEO and Board of Directors to develop and implement financial strategies, investment plans, and business plans that support the mission and the financial sustainability of Discovery Lab.
• Partner with the Treasurer to support the Finance Committee’s oversight of the Finances of the organization and to provide regular updates to the Board on budget performance, forecasts, and financial risks.
• Partner with the CEO and senior leadership team in strategic decision-making that guides the organization’s finances to help Discovery Lab continue to enhance quality programming and build operational capacity.

• In coordination with the staff accountant, lead and manage monthly accounting processes, including bookkeeping, payroll management, cash management, invoicing, and maintaining the general ledger.
• Manage financial tracking and reporting for restricted grants.
• Implement a robust contract management and billing system to ensure organizational policies and controls are consistently implemented and to ensure the timely processing of invoices and payments.
• Lead the annual budgeting process in partnership with organizational and departmental leaders to develop and implement a budget that furthers Discovery Lab’s annual and long-term goals. Provide regular updates on actual performance against budget and forecasted results and cash flow.
• In coordination with the staff accountant, work with our financial auditors to complete the annual fiscal audit. Ensure the smooth and timely completion of the annual financial statement audit and 501(c)3 compliance, including the submission of IRS Form 990.

• Act as the staff liaison for the HR Committee of the Board of Directors, providing reports, updates, and strategic recommendations.
• Help lead organizational development, succession planning, and culture-shaping initiatives that support Discovery Lab’s long-term vision.
• Support People Managers in addressing performance concerns through a constructive progressive discipline, including the development of written warnings and performance improvement plans that promote clarity and alignment with organizational expectations.
• Lead workforce planning efforts to ensure staffing models support organizational growth and sustainability. Design and oversee equitable compensation structures and ensure periodic benchmarking to maintain market competitiveness.

• Supervise facilities management, external contractors, and the outsourced IT partner to ensure maintenance and infrastructure quality.
• Oversee risk management activities, including business insurance, service agreements, and leases. Be a supportive thought partner to Discovery Lab when vetting business contracts and partnerships. Provide financial and compliance guidance when Discovery Lab is entering into a contractual agreement.

• Provide leadership, guidance, coaching, and development for your direct reports, staff accountant, HR coordinator and the facilities manager.
• Hold regular 1-1 meetings and ensure accurate communication of Discovery Lab goals, policies, and job expectations. Participate in annual reviews.
• Actively participate in creating a culture of continuous feedback and trust among staff.
• Ensure your team has the tools and resources it needs.