Property Manager, Woodland Manor- Tulsa, OK

JOB TITLE: Property Manager

JOB NUMBER FLSA Status :
Exempt

DEPARTMENT DIVISION: Vesta Realty

GROUP: Residential Property Management

REPORTS TO: Regional Property Manager

Vesta Realty is looking for talented individuals with the drive to succeed and grow with our company. Voted a Great Place to Work in 2024, Vesta Realty strives to provide the career growth and professional development opportunities that are vital to the success of our workforce. Since being established in 2017, Vesta has been recognized as one of the Top 50 Multifamily Property Management Firmsin the United States.

We know that this wouldn't be possible without the efforts of our diverse team and dynamic leadership. As one of the fastest-growing companies in the multifamily industry, we are excited about the opportunities that await you with the Vesta family.
This is not a remote position. This is an onsite position.

JOB SUMMARY, DUTIES AND RESPONSIBILITIES, JOB REQUIREMENTS

SUMMARY

The Property Manager is responsible for effectively operating and maintaining the property in alignment with the company’s best interests. This includes overseeing staff and contracted services to ensure all work is completed efficiently, to a high standard, and within budget. The Property Manager is also responsible for hiring, training, and managing staff, fiscal planning, and achieving key operational objectives.

DUTIES AND RESPONSIBILITIES

Operational Management

• Maximize Net Operating Income (NOI) while maintaining high occupancy levels.
• Monitor and evaluate the performance of employees and contracted services to ensure work meets quality, timeliness, and cost-efficiency standards.
• Ensure compliance with lease agreements, property rules, and company policies.

Staffing and Development

• Maintain appropriate staffing levels, including hiring, training, and development of employees.
• Schedule workloads, assign tasks, and manage employee vacation requests.
• Maintain confidential employee files and process payroll time sheets.

Resident Relations and Retention

• Implement effective resident retention programs, including move-in and service follow-ups.
• Foster positive resident relationships and promptly address resident concerns.
• Oversee lease applications, verifications, and approvals to ensure compliance and accuracy.
• Operate within fiscal guidelines and assist in budget planning.
• Ensure timely and accurate processing of Accounts Payable.
• Monitor delinquencies and oversee legal proceedings for evictions as required.

Marketing and Public Relations

• Stay informed of market trends and conditions by conducting regular market surveys.
• Assist in developing and implementing marketing and advertising strategies.
• Build professional relationships within the community and participate in public relations activities.

Property Inspections

• Conduct daily physical inspections of the property, including curb appeal, offices, and models.
• Identify and address potential issues promptly.
• Analyze and review signage for appearance and effectiveness on a weekly basis.

Administrative Responsibilities

• Ensure accurate and timely completion of all move-in, move-out, and lease renewal documents.
• Prepare and submit weekly and monthly operational reports to the Supervisor.
• Provide information to relocation agencies and establish professional connections.

General Responsibilities

• Respond promptly to emergencies and maintain availability via cell phone.
• Represent the property with a courteous and professional demeanor to residents, prospects, and the community.
• Stay informed about advertising and marketing tactics to enhance occupancy rates.

EDUCATIONAL REQUIREMENTS

• High school diploma or equivalent required; additional…