Project Administrator

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry‑leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

The Project Assistant supports the operational, logistical, and technical needs of an environmental consulting team. This role provides essential coordination across office management, sample handling, fleet oversight, data review, and field support. The ideal candidate is organized, detail‑oriented, and comfortable switching between administrative work, analytical tasks, and hands‑on field activities.

• Field Support
  • Be available for field work as needed, including sample pickup/delivery, basic sampling assistance, site visits, and equipment transport.
  • Support field staff in assembling sampling kits, packing coolers, preparing chain‑of‑custody forms, and restocking equipment after events.
  • Assist with field tasks (training provided), such as:
    • Water, soil, or sediment sample collection
    • Equipment calibration
    • Site documentation, photos, and notes
    • Stormwater inspections
    • Phase I site visits
• Office & Administrative Support
  • Maintain inventory of office supplies, field equipment, and consumables used for sampling and environmental monitoring.
  • Coordinate shipping and receiving, including Fed Ex, courier services, and chain‑of‑custody sample deliveries to analytical laboratories.
  • Prepare professional presentations (PowerPoint) to support internal meetings, project proposals, and client deliverables.
  • Build and maintain Excel tracking tools, logs, charts, and summary sheets for project teams.
  • Conduct data entry and basic data analysis to support environmental reports and regulatory submissions.
  • Assist with reviewing draft reports for formatting, accuracy, and data consistency.
• Fleet & Equipment Management
  • Oversee a fleet of approximately eight field trucks, including scheduling maintenance, repairs, inspections, and routine servicing.
  • Track mileage, vehicle usage, safety checks, and maintenance records to ensure compliance with company and OSHA standards.
  • Coordinate with mechanics, vendors, and field crews regarding vehicle availability and performance.
  • Assist with tracking, organizing, and maintaining field equipment such as pumps, coolers, meters, sampling kits, and PPE.

• Experience in environmental consulting, laboratory operations, or field sampling is preferred but not required.
• Proficiency in Microsoft Office (Excel: formulas/charts; PowerPoint: formatting and design).
• Strong organizational and multitasking skills.
• Familiarity with environmental field equipment (meters, pumps, coolers) is a plus.
• Strong communication skills and attention to detail in documentation and data handling.
• Valid driver’s license with a clean driving record.

• Onsite role with a mix of office and fieldwork.
• Fieldwork may involve outdoor conditions, driving to project sites, moderate physical activity, and working with environmental samples.
• Must be comfortable managing office tasks during on‑site days, including sample handling and shipping deadlines.

• Environmental consulting depends on precise logistics, organized data, and well‑coordinated field operations. This role strengthens the team’s efficiency, ensures data integrity, and supports both the scientific and operational sides of project delivery.

• Company‑subsidized medical and dental.
• Company‑paid life, short, and long‑term disability.
• 401(k) match, tuition assistance, and more.
• Cross‑tra…