Aviation Scheduler

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Aviation Scheduler is the primary contact for corporate aviation scheduling and travel coordination. This role independently manages complex flight logistics, executive travel needs, and operational support while partnering with passengers, flight crews, and vendors to deliver safe, efficient, and seamless travel experiences. The Aviation Scheduler also serves as a resource for scheduling operations and supports continuous process improvement.

Responsibilities/Expectations:

Coordinates company aircraft and approved charter travel, ensuring safe, efficient, and timely support of business and executive travel needs

Manages end-to-end trip planning, including scheduling, itinerary development, passenger and crew coordination, flight following, and operational support

Serves as the primary liaison for passengers, executive assistants, flight crews, FBOs, and vendors, providing proactive communication and exceptional customer service

Resolves scheduling conflicts, operational disruptions, weather impacts, and urgent travel requests using sound judgment and problem-solving skills

Coordinates aviation support services, including fueling, aircraft handling, hangar arrangements, international trip support, ground transportation, accommodations, and catering

Maintains accurate flight, passenger, crew, and aircraft records; prepare operational documentation and reports; and ensure compliance with aviation regulations, policies, and procedures

Identifies opportunities to improve scheduling processes, operational efficiency, and service delivery

Requires flexibility to support flight operations outside standard business hours, including weekends, holidays, and on-call coverage as needed or scheduled. Office-based position with frequent coordination across operational teams.

Other duties as assigned

Education/Years of

Experience:

Required:

High School Diploma or GED and minimum four (4) years of experience in aviation scheduling, flight operations coordination, corporate aviation support, or related experience

Preferred:
Associate's Degree in Business, Aviation Management, or a related field and minimum six (6) years of experience in aviation scheduling, flight operations, corporate aviation, or related experience

Other Requirements:

Working knowledge of aircraft scheduling, trip planning, crew duty and rest requirements, aviation operations, and regulatory requirements

Demonstrated ability to independently manage multiple concurrent trips, schedules, and priorities with limited oversight

Strong communication and customer service skills with the ability to support executives, passengers, flight crews, vendors, and service providers

Strong organizational, problem-solving, and attention-to-detail skills

Ability to exercise discretion and maintain confidentiality of sensitive travel and passenger information

Proficiency with aviation scheduling software, trip planning systems, and standard business applications

Preferred:
Experience supporting executive and senior leadership travel operations

Preferred:
Knowledge of international flight planning requirements, customs regulations, and international trip support coordination

Preferred:
Experience preparing operational reports and supporting departmental administrative or accounting processes

Preferred:
Experience coordinating aircraft handling services, vendor relationships, and contract service providers in a corporate aviation environment

Preferred:
Experience training or mentoring less experienced scheduling or operational support personnel#LI-AB1

Why Tulsa?

Because here, you don’t have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home…