Tumwater - Office Professional 3

TUMWATER SCHOOL DISTRICT NO. 33

621 Linwood Avenue
• Tumwater, Washington 98512

RATE OF PAY: $31.85 - $39.19

Benefit Information

This position will remain open until filled. Tumwater School District reserves the right to make a hiring decision at any time after the initial screening after 4 PM on Tuesday, August 18, 2026. It is in the applicant's best interest to submit materials as soon as possible.

The job description is subject to change by the employer as the needs of the employer and requirements of the job change.

Position included:
Lead Secretary; HS Registrar; HS ASB Secretary;
Administrative Assistant

High School diploma or equivalent;
Associate of Arts degree or 5 years of successful job-related experience preferred;
Criminal Justice Fingerprint Clearance. First Aid Certification.

Provides lead secretarial and office management for a department, school or major school activity. Responsibilities may include high school registrar, and lead secretarial responsibilities in a district or school office. Essential functions may vary at the elementary, middle, high and district levels.

• Greets visitors, staff and students and provides direction, guidance and assistance
• Meets with new families/students to determine student educational needs
• Composes documents accurately for the purpose of communicating information
• Prepares and processes written materials regarding school and/or district activities and procedures
• Directs and manages student supervision as needed
• Directs the work assignments of others for the purpose of meeting operational requirements
• Oversees daily substitute staffing, identifies staffing needs and develops solutions
• Proficiently operates and trains others within the school database system, including data gathering, sorting and analysis
• Evaluates situations for the purpose of identifying potential improvements or reducing potential problems
• Provides specialized knowledge, experience and technical assistance in a given field or department
• Ensure compliance with district policies, state and federal laws, rules and regulations
• Provides administrative staff support, maintains calendars and schedules of appointments, activities, facility use and other meetings as required
• Maintains building and/or department budgets and accurate records as directed
• Responsible for the general/ASB building budgets, maintains accurate records, processes purchase orders
• Responsible for athletic clearances: ensures compliance with WIAA and District policy, maintains athletic calendars, provides support to coaches by providing participation lists, grade checks and completion certificates as needed
• Maintains funds and electronic records for fiscal and other reporting including, but not limited to, payroll, reconciliation of general/ASB petty cash funds and imprest checking account, building fundraisers and field trips, procurement, daily bank deposits collecting of student’s fees, audit reports
• Builds the master schedule; prepares all materials for scheduling
• Completes transportation requests
• Prepares and maintains required student records including, but not limited to, registration of new students, transcripts, enrollment, withdrawal, inter-zone and inter-district transfers, student information, schedule changes, free and reduced lunch, truancy, disciplinary, grade changes, emergency information, immunizations, etc.
• Demonstrate sound and independent decision making skills
• Establishes and maintains positive working relationships with community members, staff and students
• May provide basic first aid for students for the purpose of meeting their immediate health care needs, as needed
• Performs other building generated duties as assigned
• Must be able to perform the essential functions of the job with or without reasonable accommodation

• Expert level skills with computer applications including Excel and MS Word
• Command of English in both written and verbal form; use correct spelling, grammar and punctuation
• Thorough knowledge of district policies, state and federal laws,…