Administrative Assistant 5 | Office of Strategy & Innovation

Administrative Assistant 5

Full Time | Permanent

Location:
Headquarters | Tumwater, WA

Salary Range: $5,111 - $6,870 Monthly

The Washington State Department of Corrections has an exciting opportunity for a creative, organized and dedicated team member to join the Office of Strategy and Innovation as an Administrative Assistant 5 (AA5)! The goal of the position is to serve as the principal assistant for administrative and personnel matters for the Director of the Office of Strategy and Innovation (OSI).

As an AA5, you will be responsible for effectively and efficiently providing confidential administrative and technical support through various programs and project management and coordinating various complex projects and administrative requirements for Office of Strategy and Innovation (OSI) staff and operations. This dynamic role could have you serving as a quality control liaison, addressing and responding to agency or public groups on departmental functions and policies, answering questions regarding operations of the division and coordinating travel arrangements for the Director and OSI staff.

Strong editing and proofreading skills are required as you will proofread and copy edits for research reports, manuscripts, pamphlets and brochures prior to publication and/or distribution. You will also coordinate internal office moves for OSI, as needed, including transfer of equipment and ensuring systems access.

This position requires independent judgment and problem-solving solutions to prioritize and complete daily duties and functions. The OSI team is excited to add a team member who will support staff for administrative matters while supporting the organization’s mission to improve public safety by positively changing lives!

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Assistant 5, some of your duties will include:

• Serving as the principal assistant to the Director of the Office of Strategy and Innovation which includes:
  • Accomplishing varied and complex projects, makes decisions and acts on behalf of the Director in administrative matters
  • Using independent judgment to plan, prioritize and organize a diverse workload related to department- wide efforts involving OSI
  • Identifying, researching and resolving problems through the development of administrative processes to eliminate duplication of effort
  • Keeping the Director apprised of action items, status checks, priorities, deadlines, and relevant business issues
  • Managing executive-level calendars, scheduling appointments/meetings, dates/times, locations, and attendees as needed
  • Arranging for conference rooms and equipment as needed for meetings and/or conferences
  • Preparing correspondence for the Director, exercising signature authority on designated administrative matters
  • Preparing and reviewing correspondence on the Director’s behalf to ensure clarity, consistency, and quality of documents
  • Reading, routing and distributing incoming mail, retaining certain correspondence for own replies
• Supporting OSI staff for administrative matters which could look like:
  • Attending staff meetings, assisting with setting the agenda, capturing action items and following up
  • Setting schedule and venues for in person quarterly meetings
  • Coordinating agendas and logistics
  • Creating timelines and tools to support staff in preparing deliverables, status updates or any other needed work products
  • Coordinating, attending, and managing of additional OSI meetings related to projects, strategic planning, continuous…