Finance Administrator Job Tumwater area,Washington USA,Finance & Banking

Timberland Regional Library is seeking a Finance Administrator
, who will be based out of the Service Center in Tumwater, WA.

Under limited supervision, the Finance Administrator is responsible for the oversight and management of all financial aspects of the library district, including financial reports, budget, payroll, accounts receivable and payable, purchasing, cash flow, debt management, investments, future forecasts, and levy administration for Timberland Regional Library. The individual in this position analyzes, develops and administers the district budget, and directly maintains and acts as the highest point of approval for the general ledger.

The Finance Administrator must be an excellent communicator to a variety of audiences, including the following:

Board of Trustees
Administrative Leadership Team
TRL Employees
and the general public.

The Finance Administrator serves as the primary contact with the State Auditor, county treasurers, and other relevant governmental agencies on an as-needed basis. An administrator creates, plans, and implements actions to achieve the objectives of the organization and may oversee employee work for a department or an organization. The Finance Administrator reports to the Executive Director, is a member of the Administrative Leadership Team, and provides daily supervision and direction to professional staff.

Schedule

and Details

Schedule: Full-Time, 40 hours per week (1.0 FTE).
Type: This regular position is FLSA exempt.
Bargaining Unit: Not represented.
Starting Pay: The full pay range for this position is $10,225.45–$14,154.61 per month. Employees new to Timberland Regional Library typically start at step 1, 2 or 3 of the pay range, depending upon qualification.

Class specifications are intended to provide a descriptive list illustrative of the range of duties performed by employees in the class. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. May be assigned any of the following duties:

Oversees administration preparation, coordination, and analysis of the annual operating budget, including direct preparation and review of financial forecasts, revenue estimates and projections.

Prepares budget worksheets and works closely with the Executive Director in preliminary budget recommendations for Board consideration and deliberation. Oversees preparation of preliminary and final budget documents.

Enter information into accounting software, ensuring budgets are balanced, and proper documentation is filed with counties and other agencies; file annual financial reports with appropriate state agencies. This includes working with the County Assessor’s Office on Levy projections and ensuring Levy certifications are filed.

Reviews, maintains and analyzes all monthly financial statements and accounting records to include budget comparisons, payment summary reports, tax payments, and other internal financial documents for departmental stakeholders and the Board of Trustees. Regularly attends Board meetings and presents the finance report and any other essential and relevant financial information under the guidance of the Executive Director. May answer questions from the board members or audience at the public meeting.

Analyzes, summarizes and prepares long‑range forecasts for library expenditures and revenue sources, including property tax, timber tax and other one‑time and reoccurring income sources.

Oversees the general ledger and posts any necessary adjustments or corrections. Trains Finance Department staff to enter transactions into appropriate ledgers, logs and other records of original entry in accordance with established procedure and in adherence with the Washington State Budget, Accounting and Reporting System (BARS) and all applicable local, state and federal laws.

Develops and maintains relationships with State Auditor Office (SAO) staff and other external auditors, acting as key liaison to facilitate the exchange of information during the audit process. Supervises the annual financial and accountability audits, resolves identified issues and collaborates with departmental…