Administrative Assistant, Surgical Services

Administrative Assistant, Surgical Services

Job F8P

Administrative Support - SURGERY

Full Time - Day

We believe a career is more than just a career — it's a calling. Our teammates'  True North  is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.

JOB SUMMARY The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function.

JOB FUNCTIONS Administrative:

• Provides high level administrative support.
• Performs general office duties and day to day administrative tasks.
• Schedules appointments, travel, and meetings, etc. for the management team of the service line.
  Communication:
• Answers and screens telephone calls.
• Schedules appointments, as well as printing and distributing schedules daily.
• Directs incoming/outgoing calls to appropriate parties or takes messages.
• Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.
• Serves as a resource for information on policies and procedures.
  Employee Relations:
• Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.
• Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.
  Recordkeeping/Reporting:
• Prepares, maintains, and files appropriate administrative records/documents.
• Keeps minutes for various committees.
• Enters and monitors all statistical data, and coordinates cardiology outreach financials.
• Purchases materials for departmental use with budget limitations.
• Processes bills and invoices associated with purchased material or consulting services.
• Completes data retrieval and reporting, entering data as necessary for billing and collection.
  Regulation:
• Adheres to NMHS Policies/Procedures/Guidelines.
• Complies with JCHAO and HIPAA regulations/guidelines.
  
  ** QUALIFICATIONS
  * *** Education*
  * ** Education Level
  **** Education Details
  **** Required/Preferred*
  * High School Diploma or GED Equivalent
  Required
  And
  Associate's Degree with experience in related field Preferred
  
  ** Licenses and Certifications*
  * ** Licenses and Certifications
  **** Licenses and Certifications Details
  **** Time Frame
  **** Required/*
  * ** Preferred*
  * ** Work Experience*
  * ** Number of Years
  **** Work Experience Details
  **** Required/*
  * ** Preferred*
  * 1-3 years
  
  Minimum of 3 years experience as an Administrative Secretary or Assistant Required Or
  1-3 years
  
  Minimum of 3 years working in a health-related field
  
  Required Or
  
  ** Knowledge
  
  Skills and Abilities
  
  *
  * Possess strong clerical and organizational skills; required
  
  RequiredN/A
  Excellent written and verbal communication; required
  
  RequiredN/A
  Working knowledge of computer skills; required
  
  RequiredN/A
  Proficient in use of Microsoft Word, Excel, and Power Point; required
  
  RequiredN/A
  Proficient in the use of various office equipment; required
  
  RequiredN/A
  Excellent interpersonal skills; required
  
  RequiredN/A
  Must be a self-Starter; work independently, without direct supervision
  
  RequiredN/A
  Must effectively and efficiently organize and prioritize work assignments
  
  RequiredN/A
  Must anticipate the needs of the clinic
  
  RequiredN/A
  Must exhibit and promote integrity in the workplace
  
  RequiredN/A
  Must have extensive contact with:
  Service Line Administrator, physicians, staff and co-workers
  
  RequiredN/A
  Must have excellent written and verbal communication skills
  
  RequiredN/A
  Must reflect a positive, caring attitude toward clients, patients, staff and the public we serve
  
  RequiredN/A
  Must exhibit a professional demeanor, telephone etiquette, and effective interpersonal skills
  
  RequiredN/A
  
  ** SCOPE*
  * ** Freedom To Act:*
  * ** Problem Solving:*
  * ** Impact:*
  * ** Financial Responsibility:**
• Approval Responsibility:
• P & L Responsibility:
• Assets Controlled:
• Controllable Expenses (e.g., Payroll and other budgeted items):
• Total Financial Responsibility:
  Budget Responsibility
• Primary Budget Responsibility:
• Shared Budget…