Student Employee, President's Office; FWS

Student Employee, President's Office (FWS)

Job no: 560983
Department: President's Office
Work type: Student Assistant - Federal Work Study
Location: Stanislaus - Turlock
Categories: Administrative, Temporary, Time Varies, On-site (work in-person at business location), Unit 15 - CSUEU - Student Assistants

• Position Summary
• Temporary hourly-intermittent student assistant position available in the President's Office.
• Start Date
• Position available on or after September 1, 2026 and ending on or before May 22, 2026. Possibility of reappointment based on budget, department needs, and job performance.
• Job Description/Duties

• The Office of the President is seeking a motivated and organized Student Assistant to support event programming, event logistics, and daily office operations. This position provides hands‑on experience in planning and coordinating events, supporting campus engagement activities, and delivering administrative assistance in a professional higher education environment.
  Duties include but are not limited to:

  • Assist with front line communication, greet visitors timely and professionally.
  • Assist with answering telephones and accurately take messages or direct calls as needed.
  • Assist with sorting incoming mail and make on-campus deliveries as needed.
  • Assist with data entry, filing, and clerical projects (such as organizing and creating binders).
  • Assist with scheduling availability for the President’s Office Conference Room.
  • Provide support to the Operations Specialist, Director of Presidential Initiatives, Chief of Staff, and the Presidential Aide.
  • Prepare and track hospitality forms, Office of Information Technology (OIT) work order forms, Facilities Services forms, etc.
  • Draft and proofread correspondence.
  • Assist with various research projects.
  • Provide basic troubleshooting with technology (photocopier, printers, iPads, computers, etc.)
  • Keep front office, conference room and supply room organized/clean.
  • Assist/prep for campus-wide events such as Fall/Spring Welcome Address and Commencement.
  • Assist with President's Office events, such as designing fliers, creating presentations and assisting with room setup.
  • Assist with planning, coordinating, and executing campus events, programs, meetings, and special initiatives.
  • Support event logistics, including venue setup and breakdown, room reservations, catering coordination, audiovisual needs, and supply management.
  • Prepare event materials such as agendas, name tags, signage, handouts, registration packets, and promotional items.
  • Manage event registrations, attendee lists, RSVPs, and check‑in processes
  • Collect and organize event data, attendance records, evaluations, and post‑event reports.
  • Provide on‑site support during events, troubleshoot issues, and ensure a positive participant experience.
  • Photograph and document events for future communications and marketing purposes when needed.
  • Assist with special projects and programs that support departmental and university engagement goals.
  • Other duties as assigned.
• Qualifications
• Preferred Qualifications
  • Experience planning, coordinating, or supporting events, programs, or activities.
  • Experience in customer service, front desk, hospitality, or administrative support roles.
  • Ability to communicate in a professional manner with campus community contacts, greater community members, including current and potential donors.
  • Self‑motivated, good organizational skills, detail‑oriented, ability to prioritize, multi‑task and meet deadlines.
  • Strong writing and communication skills.
  • Experience working on‑campus.
  • Available to work a minimum of a 4‑hour time block.
• Required Qualifications
  • Undergraduate students must be registered/enrolled in a minimum of six (6) Fall/Spring units.
  • Post‑baccalaureate students in a graduate program must be registered in a minimum of four (4) Fall/Spring units.
  • Must have received and accepted Financial Aid award for the current semester/year in which you are applying. (REMOVE IF NOT WORK STUDY POSTING)
  • Demonstrates excellent verbal communication, listening, and customer service skills.
  • Ability to maintain a high level of confidentiality and professionalism.
  • Demonstrates intermediate computer skills, including functional knowledge…