Assistant Director for Alumni Engagement

Assistant Director for Alumni Engagement Position Summary

Full‑time position under the Management Personnel Plan (MPP) available on or after August 3, 2026 in Alumni Relations. This position is responsible for administering and implementing alumni engagement programs and operations that support University Advancement goals and priorities. Responsibilities include oversight of alumni events, volunteer and advisory group engagement, affinity and regional programs, constituent communications, and related engagement initiatives. The position collaborates with campus and Advancement partners to strengthen alumni connections, expand engagement opportunities, evaluate program effectiveness, and provide supervision to assigned staff, student employees, and volunteers.

Serve as liaison between Alumni Relations and campus partners, including University Advancement, academic colleges, administrative units, alumni, volunteers, and community stakeholders to support alumni engagement initiatives and institutional priorities. Coordinate and implement alumni communications in partnership with Strategic Communications and Marketing utilizing a variety of communication channels to increase awareness, participation, and engagement. Ensure alumni communications and outreach efforts align with University brand standards, strategic priorities, and Advancement objectives.

Represent Alumni Relations at campus and community events, committees, working groups, and constituent engagement activities to strengthen alumni relationships and support University priorities. Respond to alumni and stakeholder inquiries and facilitate access to University programs, services, resources, and engagement opportunities. Collaborate with Advancement and campus stakeholders to promote alumni engagement opportunities, volunteer participation, affinity programs, regional engagement activities, and special initiatives.

Develop and maintain effective working relationships with alumni, volunteers, advisory groups, affinity networks, and community partners to strengthen alumni connections and support engagement goals. Oversee day‑to‑day operations of assigned alumni engagement programs and initiatives to ensure effective service delivery and achievement of program objectives. Coordinate operational planning and support for alumni events, volunteer activities, affinity programs, regional engagement initiatives, and constituent engagement efforts, including scheduling, logistics, vendor coordination, and contract administration.

In collaboration with the Senior Director, plan, implement, and evaluate alumni events and engagement activities that increase participation, giving, and connection among alumni, students, and community members. Monitor workflow, service standards, and operational performance and implement improvements that enhance efficiency and effectiveness. Monitor assigned budgets, expenditures, contracts, and resource utilization to ensure fiscal accountability and compliance with University policies and procedures.

Oversee the accuracy, integrity, maintenance, and reporting of alumni engagement, event participation, volunteer activity, and constituent data maintained within CRM systems. Prepare reports, analyses, summaries, and supporting documentation related to alumni engagement activities, program outcomes, operational planning, and leadership updates. Recommend and implement process improvements that enhance operational effectiveness, customer service, and constituent engagement outcomes. Implement and interpret CSU, campus, state, and federal policies, procedures, and regulations applicable to Alumni Relations programs and operations.

Ensure compliance with applicable regulations, collective bargaining agreements, University policies, and departmental procedures. Participate in planning, goal setting, assessment, and continuous improvement efforts for alumni engagement programs, events, volunteer initiatives, affinity programs, and regional engagement activities. Support long‑range planning and evaluation efforts for alumni engagement programs by identifying opportunities to expand participation, strengthen…