Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join an organization in a contract role with the potential to become permanent. This position supports daily accounting activity with a strong focus on accounts payable while also assisting with select accounts receivable tasks in a small, collaborative office environment. The ideal candidate is comfortable handling invoice workflows, coordinating payments, and maintaining accurate financial records while working closely with the Accounting Supervisor.

Responsibilities:

• Process vendor invoices from receipt through entry, ensuring charges are assigned correctly and supporting documentation is complete.

• Prepare and coordinate payment runs, confirming due dates, approvals, and payment accuracy before release.

• Review employee expense submissions for compliance and accuracy prior to reimbursement.

• Assist with customer invoicing, payment follow-up, and routine collection activity to support ongoing accounts receivable operations.

• Reconcile accounts receivable records and investigate discrepancies to maintain an accurate ledger.

• Maintain organized financial files and accounting records to support day-to-day reporting and audit readiness.

• Communicate with vendors and internal partners to resolve billing questions, payment issues, and invoice discrepancies.