Financial Accounts Technician

• Department: Department of Veterans Affairs

The incumbent serves as the financial technician for the Vocational Rehabilitation Program (VRP) under Mental Health Service and is responsible for the accurate accounting for all control points for the program. This position requires a close working relationship with the Chief Financial Officer (CFO) or designee.

Duties to include but not limited to:
Performs financial technician duties supporting the Vocational Rehabilitation Program (VRP), including accounting, payroll, billing, payment processing, fund control, and financial recordkeeping activities. Processes payroll for veterans participating in the Compensated Work Therapy (CWT) Program and other VRP components by entering, coding, verifying, and maintaining payroll information in an automated payroll system.

Reviews payroll actions for accuracy, completeness, internal consistency, and compliance with applicable pay regulations, policies, procedures, and compensation requirements, including overtime, holiday, and special pay rates. Computes and prepares out-of-system payroll payments and maintains payroll records and related reports to ensure accurate and timely submission.

Responds to veterans' written and verbal inquiries regarding payroll and payment issues and researches discrepancies to determine appropriate corrective action. Examines invoices, claims, and other requests for payment to verify accuracy, adequate supporting documentation, required certifications, regulatory compliance, contract provisions, pricing agreements, and proper authorization.

Determines the appropriate appropriation and fund control point for expenditures and ensures payments are made only when authorized and sufficient funds are available. Coordinates with vendors, receiving personnel, and other appropriate parties to identify, research, and resolve discrepancies involving invoices, payments, obligations, and supporting documentation.

Performs fiscal support activities involving the processing of receiving and disbursing documents, maintenance of financial data, vendor payment inquiries, and establishment of internal financial controls. Monitors available funds and assists in ensuring sufficient funding is available to support day-to-day financial transactions and VRP activities.

Establishes and maintains veterans' direct deposit accounts with designated financial institutions and ensures related information is processed accurately. Examines, verifies, classifies, and maintains financial accounts and accounting data, including determining appropriate general ledger, journal, subsidiary account, debit, and credit entries.

Reviews purchase orders, contracts, travel orders, bills of lading, and other financial documents to verify authorization, proper appropriation, account coding, and availability of funds. Records and maintains obligations against appropriated and non-appropriated funds and Fund Control Points and liquidates obligations upon notification that goods or services have been received.

Prepares vendor invoices and other fiscal documents for payment and verifies amounts against original obligation documents; researches and follows up on discrepancies with vendors and receiving offices. Maintains accounting records and supporting documentation for multiple VRP program components and performs reconciliation and corrective actions when accounting discrepancies or errors are identified.

Serves as timekeeper for the Vocational Rehabilitation Program and provides backup timekeeping support for Mental Health Service. Serves as a point of contact for vendors, VA employees, patients, family members, visitors, and representatives of community, state, and federal agencies to obtain, provide,…