Legends Virtual Academy Registrar; Office Secretary Job Tuscaloosa area,Alabama USA,Administrative/Clerical

Position: Legends Virtual Academy Registrar (Central Office Secretary) - 12 Month

Legends Virtual Academy (LVA) Liaison (Central Office Secretary – 12 month)
Supervised by/

Reports to:

Superintendent or designee
Supervises:
None
FLSA Status:
Non-Exempt
Board Approved: DRAFT

Job Goals:

The Legends Virtual Academy (LVA) Liaison serves as the primary point of coordination between the district’s virtual school program and traditional (brick-and-mortar) schools. This role ensures accurate and timely transfer of student records, supports enrollment and withdrawal processes, and facilitates clear communication among schools, staff, students, and families. The position plays a key role in maintaining continuity of student services across learning environments.

Qualifications:

1.High school diploma. Secretarial training and successful experience in the same or similar capacity for two or more years preferred.
2.Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. .
3.Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc.
4.Demonstrated proficiency in oral and written communication skills.
5.Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
6.Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
7.Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting, and business communication.
8.Comprehensive knowledge of school system policies and procedures.
9.Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.
10.Excellent business English, grammar, spelling, and punctuation.
11.Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities.
12.Ability to be punctual and in regular attendance.
13.Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and

Essential Functions:

1.Demonstrates support for the school system and its vision, goals and priorities.
2.Answers questions and responds to requests from the schools and public; resolves issues in assigned area or refers requests as appropriate.
3.Coordinates the transfer of records.
4.Serves as the primary liaison between LVA and local schools for student enrollment, withdrawals, and transitions.
5.Communicates with school administrators, counselors, registrars, and families regarding student status and documentation.
6.Maintains and updates student information within the district’s student information system.
7.Maintains and updates student information in programs related to special populations of students.
8.Assists with resolving discrepancies in student records and enrollment data.
9.General administrative support to to LVA.
10.Performs routine clerical functions.
11.Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.
5.Attends and participates in meetings as directed.
6.Maintains appropriate confidentiality regarding school/workplace matters.
7.Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility.
8.Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel.
9.Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner.
10.Maintains and submits…