City Clerk

City Clerk

City of Clay

Job Posting
Dec. 12, 2025

Education:

High school diploma or GED required

Experience:

Five years of progressively responsible administrative experience

Prior experience in a municipal clerk role or similar position highly desirable

Certifications:

Certified Municipal Clerk (CMC) designation, or willingness to obtain, preferred

Knowledge and

Skills:

Strong communication skills for recording meeting notes and communicating information to a wide variety of people

Organization and time‑management skills for keeping documents organized and managing a busy schedule

Basic accounting skills for involvement in municipal budgets, financial reporting, and accounts payable

Proficiency with computer systems and software applications, including Microsoft Office Suite

Strong attention to detail for creating error‑free documents

Knowledge of, or ability to learn, Alabama municipal law and procedures

Customer service skills for interacting with the public

Ability and commitment to maintain high ethical standards

Other Requirements:

Must be able to attend evening council meetings as required

Valid Alabama driver's license

Ability to maintain confidentiality of sensitive information

Must be bondable

Attend and record all meetings of the City Council, preparing accurate minutes of council proceedings

Prepare meeting agendas in coordination with the Mayor and Council

Provide notice of all public meetings in compliance with the Alabama Open Meetings Act

Maintain a journal of council proceedings that is open to public inspection

Serve as custodian of City records and the official City seal

Maintain custody of ordinances, resolutions, and official documents

Record, authenticate, and publish ordinances and resolutions as required by law

Maintain and respond to public records requests

Ensure proper retention and disposal of municipal records in accordance with state law

Process claims and demands against the municipality for council approval

Maintain financial records showing revenues, appropriations, and expenditures

Issue warrants (payment orders) for approved expenditures

Assist with preparation of the annual municipal budget

Coordinate with auditors for annual financial audits

Maintain payroll records and process tax with holdings

Issue business licenses and maintain business license records

Collect license fees and other municipal fees as assigned

Maintain permit records and coordinate with other departments as needed

Serve as the City's Elections Official

Perform election duties as prescribed by Alabama law

Serve as the primary liaison between citizens and city government

Respond to inquiries from the public, providing information about city services and procedures

Attest to the Mayor's signature on contracts, bonds, and other official documents

Maintain insurance policies and notify appropriate parties of renewal dates

Prepare reports for the Mayor and Council as requested

Serve as secretary to municipal boards and commissions as assigned

Maintain correspondence files and handle official municipal correspondence

Perform any and all other duties as may be required by ordinance, resolution, or direction of the Mayor and City Council

Assist with special projects as assigned.

Work is performed in an office environment

Must be available to attend evening council meetings (typically twice monthly)

May require occasional weekend or after-hours work for special meetings or events

Salary is based on Grade and Step and is commiserate with Experience

Mayor and City Council.

This position description reflects general duties and is not an exhaustive list of all responsibilities. The City of Clay reserves the right to modify duties and responsibilities as needed.