Administrative Assistant

Position Details

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Position Information

Position Title
Administrative Assistant

Status

Job Summary

Provide administrative and clerical support to Department Head/Faculty.

Essential Job Duties

• Operate PC with Office software (excel, Microsoft word, etc.)
• Respond to phone calls and general inquiries
• Type letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving tickets
• Maintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items File and maintain invoices from sub-awarding institutions on research grants
• Keep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and students
• Copy and collate materials
• Maintain an inventory of office and lab equipment
• Order office supplies as needed
• Deliver and accept mail on campus, when needed
• Assist in processing tuition payments and student payroll

Qualifications (Education, Experience and Specialized Training)

• High school graduate or equivalent, supplemented by typing and business secretarial courses or experience
• Prior administrative skills required

Physical Demands

Skills and Attributes

• Knowledge of basic language skills, including grammar, punctuation and spelling rule
• Knowledge of Microsoft Excel. Word and Power Point
• Excellent interpersonal skills
• Ability to operate various office machines- calculator, copier, PC, fax machine, etc.

Posting Detail Information

Posting Number
S600

Will this position required travel?

N/A

Will this position required night, weekend, and after hour work?

N/A

Will this positon be supported using grants or contract funding?

N/A

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date
05/29/2026

Close Date
08/31/2026

Open Until Filled
No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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