Executive Assistant to Chief Financial Officer

Position: Executive Assistant to the Chief Financial Officer
Position Details

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Position Information

Position Title
Executive Assistant to the Chief Financial Officer

Status
Full Time

Job Summary

N/A

Essential Job Duties

• Manage, coordinate, organize and administer daily operations of the office, including design and maintenance of filing system Schedule appointments and maintain calendar for Chief Financial Officer (CFO)

• Review materials submitted for signature to ensure proper format in keeping with the standards of the office Prepare meeting agendas, informal hearings and conferences

• Make arrangements for meetings hosted by the CFO, including facilities, meals and lodging for participants

• Prepare requisitions, travel forms and other reports for signature

• Provide information to University personnel, the general public, groups, organizations and agencies in accordance with office policy

• Prepare statistical/ financial data reports as requested

• Assist in insurance renewal coverage for the University; gather exposure data campus wide

• Assist with drafting correspondence, reports, presentations, and other materials as assigned

• Demonstrate sound decision making, data analysis, and leadership ability; make decisions regarding office protocol in the absence of key personnel consistent with office policy
•
• Act as liaison with various units under the supervision of the CFO and supplement staffing as may be needed

• Train and supervise student workers

• Coordinate renewal of insurance coverage for the University; gather exposure data campus wide

• Assist students, parents, faculty, staff and visitors on official University matters in accordance with office policy

• Provide support to Independent Auditors in accordance with office policy

• Other duties as assigned by the CFO or Assistant to the CFO for Compliance and Reporting

Qualifications (Education, Experience and Specialized Training)

• Bachelor's degree, preferably in Business Administration or Accounting, Associate's degree or 3 to 4 years of secretarial experience

• At least 1 year of experience in an office setting
• Must be able to maintain the highest level of ethics and confidentiality

Physical Demands

Skills and Attributes

• Excellent customer service
• Excellent oral and written communication skills

• Experience with computer systems and standard office machines

• Proficiency with MS Office products including Word, PowerPoint, Excel, Access, Power and Outlook

• Strong analytical skills

• Knowledge of office management, organization and supervisory procedures

• Ability to work independently, resolve issues and be open to continued education

• Must be a team player

Posting Detail Information

Posting Number
S #461

Will this position required travel?

N/A

Will this position required night, weekend, and after hour work?

N/A

Will this positon be supported using grants or contract funding?

N/A

Number of Vacancies
1

Desired Start Date

Position End Date (if temporary)

Open Date
04/29/2026

Close Date

Open Until Filled
No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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