Administrative Assistant

Special Instructions

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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Position Title: Administrative Assistant

Status

Job Summary

Provide administrative and clerical support to Department Head/Faculty.

• Operate PC with Office software (Excel, Microsoft Word, etc.)
• Respond to phone calls and general inquiries
• Type letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving tickets
• Maintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items;
  File and maintain invoices from sub-awarding institutions on research grants
• Keep track and follow up on payment to vendors, sub-awarding institutions
• Make travel arrangements for faculty, staff and students
• Copy and collate materials
• Maintain an inventory of office and lab equipment
• Order office supplies as needed
• Deliver and accept mail on campus, when needed
• Assist in processing tuition payments and student payroll

• High school graduate or equivalent, supplemented by typing and business secretarial courses or experience

• Knowledge of basic language skills, including grammar, punctuation and spelling rule
• Knowledge of Microsoft Excel, Word and Power Point
• Excellent interpersonal skills
• Ability to operate various office machines—calculator, copier, PC, fax machine, etc.

Posting Number S600

Will this position require travel? N/A

Will this position require night, weekend, and after hours work? N/A

Will this position be supported using grants or contract funding? N/A

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Open Date 05/29/2026

Close Date 08/31/2026

Open Until Filled No

Required Documents

• Resume
• Transcript 1

Optional Documents

• Cover Letter
• Letter of Recommendation 1
• Curriculum Vitae
• Other
• Letter of Recommendation 2
• Letter of Recommendation 3
• Transcript 2
• Transcript 3