Office Manager

Job Summary

The Department of Chemistry at Tuskegee University seeks a highly organized, detail‑oriented and proactive Office Manager to support daily administrative operations, assist faculty and students, and ensure compliance with university policies.

• Manage day‑to‑day administrative functions of the department office.
• Serve as the primary point of contact for departmental inquiries.
• Coordinate scheduling, communications, and documentation for meetings and events.
• Maintain departmental records, files, and databases.
• Support faculty with travel requests, purchase orders, requisitions, and other administrative tasks.
• Monitor departmental budgets, reconcile accounts, and prepare reports as needed.
• Assist with course scheduling, textbook adoptions, and student communications.
• Collaborate with campus offices (HR, Finance, Registrar, etc.) to ensure timely processing of departmental needs.
• Supervise student workers and assist with onboarding of new faculty and staff.

• Associate’s degree required (Bachelor’s degree preferred).
• Minimum of 5 years of administrative or office management experience, preferably in an academic setting.

• Strong interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and general office technology.
• Ability to work independently and maintain confidentiality.

• Familiarity with university operations and academic departments.
• Demonstrated ability to prioritize tasks and manage multiple deadlines.
• Problem‑solving mindset and attention to detail.
• Ability to learn new purchasing and management software.