Administrative Assistant Large Animal Medicine

Administrative Assistant for Large Animal Medicine

Job Summary:

The Administrative Assistant will support Large Animal Hospital faculty and clinicians by preparing documents such as requisitions for purchase orders, grants, contracts, travel and expense forms, and classroom materials. The assistant maintains a professional office appearance, interacts with clients in a timely and courteous manner, and reports to the Section Chief through the Director of the Large Animal Teaching Hospital.

• Provide excellent customer service in a courteous manner
• Assist with preparation of research grants and proposals
• Prepare requisitions for ordering supplies
• Receive orders as they arrive
• Maintain inventory of office supplies
• Prepare travel and expense forms
• Assist with preparation of classroom materials (tests, syllabi, exams, quizzes)
• Assist with completion of faculty evaluation forms
• Assist in construction of annual reports/faculty work plans and other evaluation instruments
• Receive, sort, and distribute incoming mail
• Keep accurate time records for staff members
• Record and file minutes for departmental meetings
• Advise faculty members of scheduled meetings
• Answer phone calls and direct them to the appropriate faculty or staff member
• Assist faculty members in making and scheduling client appointments
• Assist with filing and data entry
• Retrieve information from files for college and departmental reports
• Assist faculty, interns and students with entry of records into Ezy Vet
• Use correct grammar and business forms in letter/other writings
• Perform other duties as assigned by supervisors

• High school graduation or equivalent with courses or training in business practices and use of common computer programs (Word, Excel, PowerPoint, etc.)
• One year of clerical/secretarial experience
• College/university degree or training in office procedures is desired but not required

• Operate standard office equipment
• Walk short distances
• Lifting and carrying parcels, packages and other items
• View a computer terminal

• Knowledge of basic communication skills, including grammar, punctuation and spelling rules
• Operate standard office machines (computer, copier, etc.)
• Knowledge of office procedures

• Transcript 1
• Resume/CV
• Copies of unofficial transcripts

• Resume (additional)

Posting Number S867

Position Title
:
Administrative Assistant for Large Animal Medicine

Status
:
Full Time

Travel:
No

Night, weekend, and after‑hour work:
No

Supported by grants or contract funding:
No