Office Manager

Office Manager

The Department of Chemistry at Tuskegee University is seeking a highly organized, detail-oriented, and proactive individual to serve as Office Manager. This position plays a vital role in supporting the daily administrative operations of the department, assisting faculty and students, and ensuring compliance with university policies and procedures.

Essential

Job Duties:

• Manage day-to-day administrative functions of the department office
• Serve as primary point of contact for departmental inquiries
• Coordinate scheduling, communications, and documentation for meetings and events
• Maintain departmental records, files, and databases
• Support faculty with travel requests, purchase orders, requisitions, and other administrative tasks
• Monitor departmental budgets, reconcile accounts, and prepare reports as needed
• Assist with course scheduling, textbook adoptions, and student communications
• Collaborate with campus offices (HR, Finance, Registrar, etc.) to ensure timely processing of departmental needs
• Supervise student workers and assist with onboarding of new faculty and staff

Qualifications (Education, Experience and Specialized Training):
Associate's degree required (Bachelor's degree preferred) with a minimum of 5 years of administrative or office management experience (preferably in an academic setting).

Skills and Attributes:
Strong interpersonal, written, and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and general office technology. Ability to work independently and maintain confidentiality. Additional desirable qualifications:
Familiarity with university operations and academic departments. Demonstrated ability to prioritize tasks and manage multiple deadlines. Problem-solving mindset and attention to detail. Ability to learn new purchasing and management software.