Administrative Assistant

Administrative Assistant

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu.

Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.

Position Information

Position Title
- Administrative Assistant

Status

Job Summary
- Provide administrative and clerical support to Department Head/Faculty.

Essential

Job Duties
- Operate PC with Office software (excel, Microsoft word, etc.)Respond to phone calls and general inquiries

Type letters, forms (including academic forms), and reports; prepare and follow-up purchase requisitions, student contracts, check requests, institutional vouchers and receiving tickets

Maintain files including student academic files, and be responsible for filing purchase requisitions, check requests, institutional vouchers and correspondence of purchase items File and maintain invoices from sub-awarding institutions on research grants

Keep track and follow up on payment to vendors, sub-awarding institutions Make travel arrangements for faculty, staff and students

Copy and collate materials

Maintain an inventory of office and lab equipment

Order office supplies as needed

Deliver and accept mail on campus, when needed

Assist in processing tuition payments and student payroll

Qualifications (Education, Experience and Specialized Training) - High school graduate or equivalent, supplemented by typing and business secretarial courses or experience

Prior administrative skills required

Physical Demands

Skills and Attributes
- Knowledge of basic language skills, including grammar, punctuation and spelling rule Knowledge of Microsoft Excel. Word and Power Point Excellent  interpersonal skills

Ability to operate various office machines— calculator, copier, PC, fax machine, etc.

Posting Detail Information

Posting Number - S600

Will this position required travel? - N/A

Will this position required night, weekend, and after hour work? - N/A

Will this positon be supported using grants or contract funding? - N/A

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date - 05/29/2026

Close Date - 08/31/2026

Open Until Filled
- No

Special Instructions Summary
- Each applicant, including all current employees, must complete and submit the following documents:

Tuskegee University employment application

Cover Letter Resume/CV Recommendation letters

Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire

Required fields are indicated with an asterisk (*).

Required Documents

Optional Documents