Executive Assistant to Chief Financial Officer

Executive Assistant to the Chief Financial Officer Key Responsibilities

• Manage, coordinate, organize and administer daily operations of the office, including design and maintenance of the filing system, schedule appointments, and maintain the calendar for the Chief Financial Officer (CFO).
• Review materials submitted for signature to ensure proper format in keeping with office standards and prepare meeting agendas, informal hearings, and conferences.
• Make arrangements for meetings hosted by the CFO, including facilities, meals, and lodging for participants.
• Prepare requisitions, travel forms and other reports for signature.
• Provide information to university personnel, the general public, groups, organizations, and agencies in accordance with office policy.
• Prepare statistical/financial data reports as requested.
• Assist in insurance renewal coverage for the university, gathering exposure data campus-wide.
• Assist with drafting correspondence, reports, presentations, and other materials as assigned.
• Demonstrate sound decision making, data analysis, and leadership ability; make decisions regarding office protocol in the absence of key personnel consistent with office policy.
• Act as liaison with various units under the supervision of the CFO and supplement staffing as needed.
• Train and supervise student workers.
• Assist students, parents, faculty, staff, and visitors on official university matters in accordance with office policy.
• Provide support to independent auditors in accordance with office policy.
• Perform other duties as assigned by the CFO or Assistant to the CFO for compliance and reporting.

• Bachelor’s degree, preferably in Business Administration or Accounting, or Associate’s degree or 3 to 4 years of secretarial experience.
• At least 1 year of experience in an office setting.
• Ability to maintain the highest level of ethics and confidentiality.

• Excellent customer service skills.
• Excellent oral and written communication skills.
• Experience with computer systems and standard office machines.
• Proficiency with Microsoft Office products including Word, PowerPoint, Excel, Access, Power and Outlook.
• Strong analytical skills.
• Knowledge of office management, organization, and supervisory procedures.
• Ability to work independently, resolve issues, and be open to continued education.
• Team‑player mentality.

• Resume
• Cover Letter
• Transcript

Please note that official transcripts will be required upon hire.

• Letter of Recommendation 1
• Curriculum Vitae
• Other
• Letter of Recommendation 2
• Letter of Recommendation 3