Office Manager

Job Title

Office Manager

The Department of Chemistry at Tuskegee University seeks a highly organized, detail‑oriented, and proactive individual to serve as Office Manager. This position plays a vital role in supporting the daily administrative operations of the department, assisting faculty and students, and ensuring compliance with university policies and procedures.

• Manage day‑to‑day administrative functions of the department office
• Serve as primary point of contact for departmental inquiries
• Coordinate scheduling, communications, and documentation for meetings and events
• Maintain departmental records, files, and databases
• Support faculty with travel requests, purchase orders, requisitions, and other administrative tasks
• Monitor departmental budgets, reconcile accounts, and prepare reports as needed
• Assist with course scheduling, textbook adoptions, and student communications
• Collaborate with campus offices (HR, Finance, Registrar, etc.) to ensure timely processing of departmental needs
• Supervise student workers and assist with onboarding of new faculty and staff

• Associate’s degree required (Bachelor’s degree preferred)
• Minimum of 5 years of administrative or office management experience, preferably in an academic setting

• Strong interpersonal, written, and verbal communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and general office technology
• Ability to work independently and maintain confidentiality

• Familiarity with university operations and academic departments
• Demonstrated ability to prioritize tasks and manage multiple deadlines
• Problem‑solving mindset and attention to detail
• Ability to learn new purchasing and management software

S870