Purchasing Card Coordinator

Please see Special Instructions for more details.

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

• Assists in the daily administration of the University’s Purchasing Card (P-Card) Program.
• Supports the Purchasing Card Manager in ensuring compliance with university policies, State regulations, Federal Uniform Guidance, and sponsor requirements.
• Provides customer service and operational support to university cardholders and departmental Fiscal Representatives.
• Maintains accurate Purchasing Card records and documentation.

• Assists with issuing Purchasing Cards and maintaining cardholder records.
• Coordinates required documentation before cards are activated.
• Assists with monitoring monthly Purchasing Card reconciliations to ensure timely submission.
• Reviews supporting documentation for completeness and compliance with university policies.
• Maintains records of missing receipts and processes Missing Receipt Affidavits.
• Serves as the primary contact for routine Purchasing Card questions
• Assists departments with transaction disputes and vendor inquiries.
• Maintains accurate electronic and physical Purchasing Card files.
• Assists with preparing monthly Purchasing Card rcpo
  11s and program metrics.
• Tracks delinquent reconciliations and communicates with departments regarding outstanding documentation.
• Assists with internal and external audits by gathering requested documentation.
• Assists with Purchasing Card orientation and annual refresher training for cardholders.
• Develops and distributes Purchasing Card communications, reminders, and policy updates.
• Provides support for university travel-related Purchasing Card transactions, including hotel accommodations, conference registrations, and other approved travel expenses.
• Assists in maintaining compliance with university purchasing policies and procedures.
• Performs other related duties as assigned.

• Bachelor’s degree in business administration, Accounting, Finance, Public Administration, or a related field.
• Minimum of two (2)
  years of experience in procurement, accounting, finance, purchasing, or a related administrative field.
• Experience with Purchasing Card administration, travel reimbursement, or procurement operations preferred.
• Experience working within a higher education environment is preferred.
• Experience using Workday, Banner, or similar ERP systems is preferred.
• Proficient in Microsoft Office Suite.

• Ability to perform accurately in a detail-oriented environment.
• Ability to review, reconcile, and analyze financial transactions.
• Strong organizational and time management skills.
• Ability to prioritize multiple assignments and meet established deadlines.
• Knowledge of purchasing, procurement, and Purchasing Card best practices.
• Ability to interpret and apply University policies and procedures.
• Strong analytical and problem-solving skills.
• Excellent customer service and interpersonal communication skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidential financial information.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Ability to work independently and collaboratively with faculty, staff, vendors, and 11nancial institutions.

No

Sometimes

No

Number of Vacancies 1

Open Date 08/20/2026

Close Date 11/30/2026

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Resume/CV
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of two (2) years of experience in procurement, accounting, finance, purchasing, or a related administrative field?

  (Open Ended Question)

• * Do you have experience using Workday, Banner, or similar ERP systems?

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter
• Transcript 1
• Letter of Recommendation 1
• Letter of Recommendation 2
• Letter of Recommendation 3

Optional Documents

• Transcript 2