Associate Vice President​/Controller

Position: Associate Vice President / Controller
Position Details

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Position Information

Position Title
Associate Vice President / Controller

Status
Full Time

Job Summary

The Associate Vice President / Controller serves as the University's chief accounting officer and provides executive leadership and administrative oversight for Accounting, Bursar Operations, Payroll Administration, Accounts Payable, Procurement Services, Fixed Asset Management, Financial Reporting, Internal Controls, and related financial operations functions.

Reporting directly to the Chief Financial Officer, the Associate Vice President / Controller is responsible for safeguarding University assets, ensuring compliance with Generally Accepted Accounting Principles (GAAP), maintaining accurate financial records, coordinating annual audits, supporting institutional financial planning efforts, and promoting sound fiscal stewardship throughout the University. The position serves as a key member of the Division of Finance and Business Affairs leadership team and is responsible for developing, implementing, and maintaining effective financial policies, procedures, systems, and controls that support the University's mission and strategic objectives.

Essential Job Duties

• Serve as the University's chief accounting officer.
• Provide strategic leadership and oversight for accounting and financial operations functions.
• Develop and implement financial policies, procedures, and internal controls.
• Support institutional financial planning and operational effectiveness initiatives.
• Advise senior leadership regarding accounting, compliance, financial reporting, and operational matters.
• Promote accountability, transparency, customer service, and continuous improvement throughout assigned departments.
• Direct and oversee all accounting operations and financial reporting activities.
• Ensure the integrity of the University's general ledger and accounting records.
• Coordinate monthly, quarterly, and annual closing processes.
• Oversee preparation of financial statements, schedules, reconciliations, and management reports.
• Ensure compliance with GAAP and other applicable accounting standards.
• Review financial transactions and reporting processes to ensure accuracy and reliability.
• Provide executive oversight of the Bursar's Office.
• Ensure accurate billing, collections, receivables management, and student account reconciliation processes.
• Promote efficient and student-focused service delivery.
• Ensure compliance with University policies governing student financial transactions.
• Oversee payroll administration and related financial controls.
• Ensure timely and accurate payroll processing.
• Monitor compliance with applicable tax regulations and reporting requirements.
• Coordinate payroll reconciliation and audit activities.
• Direct accounts payable and procurement functions.
• Ensure compliance with purchasing policies and procedures.
• Oversee vendor management and payment processes.
• Promote procurement practices that maximize efficiency and stewardship of institutional resources.
• Oversee fixed asset accounting and inventory management programs.
• Ensure proper capitalization, depreciation, inventory control, and asset reporting.
• Coordinate periodic physical inventories and asset reconciliation activities.
• Serve as the primary liaison to external auditors.
• Coordinate annual financial audits and related reporting activities.
• Implement and monitor internal control systems.
• Ensure compliance with federal, state, and institutional financial requirements.
• Monitor financial risks and recommend corrective actions when necessary.
• Direct oversight of:
  Accounting, Bursar Operations, Payroll Administration, Accounts Payable, Procurement Services, Fixed Asset Management, Financial Reporting Personnel.
• Other financial operations functions as assigned

Qualifications (Education, Experience and Specialized Training)

• Bachelor's degree from an accredited institution in Accounting, Finance, Business Administration, or a closely related field from an accredited institution.
• Eight (8) years of progressively responsible accounting and financial management experience.
• Five (5) years of supervisory or leadership experience.
• Demonstrated experience overseeing accounting operations, financial reporting, audits, and compliance functions.

PREFERRED QUALIFICATIONS

• Master's degree in from an accredited institution in Accounting, Finance, Business Administration, or related discipline.
• Certified Public Accountant (CPA) designation.
• Ten (10) years of progressively…