Accounting & Finance Manager (Nonprofit

About the Role

We are seeking a highly organized and proactive Accounting & Finance Manager to oversee the organization’s day-to-day financial activities while supporting broader operational effectiveness across the organization.

This role blends hands-on accounting responsibilities with ownership of core financial processes and administrative workflows. This role will serve as a key partner to the Executive Director and cross-functional teams, ensuring strong financial controls, reliable reporting, and well-functioning systems that support the organization’s continued growth.

The ideal candidate brings a solid accounting foundation, a process-oriented mindset, and the ability to operate both tactically and strategically in a mission-driven, fast-paced environment.

• Oversee and manage day-to-day accounting operations, including accounts payable, receivable, payroll, and general ledger activity
• Maintain accurate, complete, and well-documented financial records in accordance with nonprofit accounting standards and internal policies
• Lead monthly close activities, including reconciliations, review of transactions, and preparation of supporting schedules
• Ensure the integrity of financial data and proactively identify and resolve discrepancies

• Oversee accounts payable and cash disbursement processes, ensuring timely and accurate processing with appropriate approvals
• Maintain strong internal controls around cash handling and payment workflows
• Monitor cash activity and support visibility into available resources for leadership

• Manage payroll processing through the organization’s payroll provider, ensuring accuracy and timeliness
• Coordinate with third-party providers to ensure compliance with payroll tax filings and related requirements
• Oversee timely remittance of retirement plan contributions and payroll-related obligations
• Support compliance with applicable employment and reporting regulations

• Oversee recording and tracking of donations, grants, and program revenue, ensuring consistency with supporting documentation
• Maintain accurate tracking of financial activity by program and funding source
• Partner with Development and Program teams to ensure alignment between financial reporting and operational activity
• Support preparation of grant invoices and reporting deliverables

• Support the preparation of internal financial reports
• Maintain readiness for external reporting requirements, including the annual audit and Form 990
• Coordinate audit and external accountant requests, ensuring timely and well-organized responses
• Contribute to improving reporting clarity and usefulness for leadership decision‑making

• Partner with the Executive Director to strengthen financial and administrative infrastructure across the organization
• Evaluate existing workflows and identify opportunities to improve efficiency, accuracy, and scalability
• Lead implementation of process improvements across accounting, payroll, and vendor management
• Maintain and enhance documentation of key financial and operational procedures to support internal controls and continuity
• Support coordination across key systems (accounting, payroll, donor database) to ensure data integrity and reliability

• Serve as a primary point of contact for finance-related questions across the organization
• Support non-finance staff in understanding and adhering to financial processes and procedures
• Facilitate clear communication between accounting, development, and program teams

• Minimum 3–5 years of accounting, finance, or similar operational experience preferred
• Bachelor’s degree in accounting, finance, or a related field is preferred
• Experience with Quick Books or similar accounting systems
• Strong working knowledge of accounts payable, payroll, and general ledger processes
• Demonstrated ability to manage workflows, prioritize tasks, and meet deadlines in a dynamic environment
• Strong attention to detail combined with sound judgment and…