Staff Accountant Job Tustin area,California USA,Accounting

Description

The Staff Accountant is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations of the accounting system for Hurtt Family Health Clinic through a Shared Services Agreement.

This role has a schedule of Monday - Friday, 8:00 AM - 5:00 PM.

Essential

Job Duties with optional subcategories (Please add time spent in percentage for each job duty):

1. Reconcile Hurtt balance sheet accounts monthly. Prepare and enter required Journal Entries.

2. Enter bank transactions and reconcile bank accounts.

3. Prepare standard monthly JE’s including A/R – Sales JE. Adjust A/R on a quarterly basis.

4. Prepare and send invoices related to any grants or services (CCS, certain grants etc.)

5. Track and maintain backup for Hurtt grants. Coordinate with Grant Writer and others at Hurtt to assure that funds are being spent timely and within budget parameters.

6. Audit petty cash funds.

7. Assist with one off requests and ad hoc projects as needed.

8. Track and update Hurtt’s Gift-In-Kind schedules.

9. Perform inventory test counts and update inventory values in GP.

10. Prepare documentation and assist with external audits.

Duties below are cross-training duties to support backing up the accounting clerk.

Maintain updated vendor information and W-9's on file. (Cross-train as back up)

Prepare manual payroll checks and one-off checks as needed. (Cross-train as back up)

3. Collect and reconcile cash receipts from each clinic manager of a Hurtt location weekly, reconcile to the EMR system and address any discrepancies with appropriate personnel. (Cross-train as back up)

4. Make weekly cash deposits to Farmers & Merchants Bank and get change for petty cash funds as needed once approved. (Cross-train as back up)

5. Organize and scan all receipts for the health center and process checks through the remote deposit scanner daily into the bank. Work with Hurtt personnel to identify correct coding for each check received and enter receipts into Great Plains. Provide weekly list of checks received to Hurtt Leadership. (Cross-train as back up)

6. Enter credit card purchases into Great Plains, verify receipts, and enter payments. (Cross-train as back up)

7. Process vendor invoices in eRequester (PO system) and Great Plains (G/L and A/P system). Prepare weekly check runs. (Cross-train as back up)

8. Prepare Hurtt’s annual Form 1099’s. (Cross-train as back up)

Key Performance Indicators (what are the main job duties performed that measure success for this position and organization goals):
Timely and accurate preparation of the following items:

1. Reconcile all bank accounts on a monthly basis.

2. Reconcile Hurtt balance sheet accounts on a monthly basis.

3. Track Grant expenses and revenue while communicating with the Hurtt staff and Controller.

4. Prepare and submit grant invoices on a monthly basis.

5. Prepare standard monthly JE’s including A/R – Sales JE. Adjust A/R on a quarterly basis.

Job Skills /

Qualifications:

Experience as an accountant with some accounts payable experience in a medical or dental clinic is preferred but not required.
Detail oriented with the ability to maintain a high level of accuracy in preparing and or entering financial information.
Experience with database entry, reporting and maintenance, including the ability to operate computerized accounting and spreadsheet programs at a highly proficient level.
Ability to recognize and maintain confidentiality of information as appropriate.
A pleasant professional personality when speaking on the telephone, with visitors and company personnel.
Self-motivated, flexible with the ability to work with a team to consistently meet all deadlines.
Effective communication…