Administrative Assistant

Effective July 1, 2026, the hourly salary range for this position will increase to $29.30–$39.46 per hour.

The City of Tustin is currently seeking professional, detail-oriented applicants for the position of Administrative Assistant
. This recruitment will be used to fill two vacancies that offer an opportunity to support the important work of either the City Clerk’s Office or the Human Resources Department
.

Current vacancies include:

• One full-time position in the City Clerk's Office, with full employment benefits;
• One part-time, non-benefited position in the Human Resources Department, working approximately 20 hours per week.

This recruitment may close at any time upon receipt of a sufficient number of qualified applications. Interested applicants are encouraged to apply promptly.

The selected candidates will provide administrative and customer service support within either the City Clerk's Office or Human Resources Department. These positions are ideal for individuals who enjoy administrative work, take pride in getting the details right, and understand that every task contributes to the success of the office. Responsibilities include coordinating multiple assignments, maintaining records and files, preparing correspondence and documents, tracking deadlines, and supporting a variety of departmental programs and services in a fast-paced and high-profile environment.

The ideal candidate is highly dependable, organized, and service-oriented, with exceptional attention to detail and a commitment to producing accurate, polished work. Successful candidates will communicate clearly and professionally, exercise sound judgment and discretion, manage competing priorities effectively, and remain welcoming, approachable, and composed when assisting employees, members of the public, and others.

The ideal candidate will also be a collaborative and flexible team member who brings a positive attitude, a good sense of humor, and a genuine willingness to pitch in wherever needed. The successful candidate will take pride in both significant assignments and the routine but essential tasks that keep the office running smoothly. Individuals with high ethical standards and integrity who take genuine satisfaction in supporting their colleagues, serving customers, and contributing to the success of the team will thrive in this role.

To be considered, a City application, supplemental questionnaire, AND typing certification verifying a typing speed of at least 50 net words per minute (nwpm) must be submitted. For typing certification requirements, .

The first step in the selection process is a training and experience evaluation of each candidate based on the application materials submitted. Candidates who meet the minimum qualifications will be invited to participate in an online assessment of basic work skills (week of 7/20). Top scoring candidates will subsequently be invited to participate in a one-way video interview (week of 7/27).

Candidates who are determined by subject matter experts to be the best qualified for the vacancies will be invited to a structured panel interview (week of 8/10). Finalists will participate in departmental interviews (week of 8/17). Dates are tentative and may change if necessary.

All candidates who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification. We anticipate a start date for the position in late September or early October.

• Greets and receives visitors and answers incoming calls; answers routine questions and provides basic departmental information; distributes forms, permits, and informational materials; routes or directs individuals to supervisors, staff members, or external agencies as appropriate
• Prepares a variety of documents in draft and final form from written or oral instructions, including basic letters, forms, charts, and summary reports; reviews and proofreads a variety of written documents and records for completeness, accuracy, and correct grammar, spelling, and punctuation, including correspondence, timesheets, invoices,…