Facilities Coordinator

Your Role

The Facilities Coordinator supports the day-to-day planning, scheduling, documentation, purchasing, and administrative activities of the Facilities Department. The role maintains electronic maintenance records and asset information in BM RAM, coordinates preventive maintenance and work-order schedules, and tracks maintenance activities to support timely completion. The position prepares reports, communicates maintenance status to Facilities, Manufacturing, and Quality stakeholders, and coordinates with technicians and third-party service providers.

The Facilities Coordinator also processes requisitions and purchase orders, maintains vendor information, and supports department documentation and administrative needs. The role works within established procedures and escalates scheduling, data, purchasing, or maintenance issues to Facilities management as appropriate.

• Maintain electronic maintenance records and asset documentation in BM RAM, including attaching supporting PDF files, to support complete and accessible equipment histories.
• Develop and adjust daily maintenance schedules in coordination with maintenance personnel to support timely completion of preventive and corrective work.
• Track maintenance activities and communicate status to Facilities Management, Manufacturing Management, Quality Engineering, and other stakeholders to support visibility and operational planning.
• Maintain equipment and preventive maintenance information in BM RAM, including the setup of new equipment and preventive maintenance records, to support accurate maintenance planning.
• Plan and schedule third-party maintenance activities and confirm that completed work is accurately reflected in BM RAM to support record integrity and maintenance compliance.
• Generate and analyze department reports to monitor maintenance activity and provide information needed for planning, status updates, and issue resolution.
• Process requisitions and purchase orders for supplies, services, and equipment to support Facilities operations and timely vendor engagement.
• Maintain vendor records, pricing information, agreements, and related repositories to support purchasing and service coordination.
• Train maintenance personnel on BM RAM use and orient new employees to the work-request submission process to support consistent system and workflow adoption.
• Organize, file, store, and retrieve department records and provide administrative support, including travel itineraries and expense reports, to support Facilities and Engineering operations.

• Four or more years of administrative, maintenance-coordination, document-control, or related experience in a biological, pharmaceutical, dietary, or other regulated industry.
• Working knowledge of GMP requirements and FDA-regulated document-control practices relevant to maintenance records.
• Experience using maintenance-management software such as CMMS, AMMS, MMS, SAP, BM RAM, or a comparable system.
• Experience maintaining electronic records, coordinating schedules, preparing reports, and processing purchasing documentation.
• Ability to organize and communicate maintenance information accurately across multiple stakeholders.

• Associate degree in computer science, business administration, facilities management, or a related field.
• Experience administering BM RAM or a comparable computerized maintenance-management system.
• Experience supporting preventive maintenance master data, equipment records, or vendor-management processes.
• Experience training users on maintenance systems or work-request processes.

This role is a full-time onsite position. Days and hours of work are Monday through Friday 8:00 a.m. to…