Payroll Specialist

$65-85k/yr + 100% Paid Benefits for Worker & Family

We are seeking a meticulous Payroll Specialist to own the end-to-end payroll process for our growing team. This is not just a data-entry role; you will be responsible for the accuracy of multi-state tax compliance and the complex reconciliation of benefit premiums. You will ensure that every employee is paid accurately and on time.

• Multi-State Payroll Processing:
  Process bi-weekly payroll for employees across multiple states using ADP Workforce Now, ensuring compliance with varying state-specific labor laws and tax with holdings.
• Benefits Reconciliation:
  Perform monthly audits of insurance billings (Health, Dental, Vision, Life) against payroll deductions to ensure accuracy and resolve any discrepancies with carriers.
• Off-Cycle Management:
  Independently manage off-cycle payrolls, manual checks, voids, and adjustments as required for terminations or corrections.
• Timecard Auditing:
  Review and audit employee timecards for accuracy, including hours worked, overtime, premiums, and California meal/rest period compliance.
• Deduction Audits:
  Conduct regular audits of benefit deductions, 401(k)/retirement contributions, garnishments, and other voluntary/involuntary deductions to ensure alignment with plan documents and legal limits.
• Year-End Reporting:
  Lead the year-end closing process, including the verification and distribution of W-2s and 1095-C forms.
• Inquiry Management:
  Serve as the primary point of contact for employee questions regarding paychecks, tax withholding, and benefit-related deductions.
• Tax Compliance:
  Manage state and local tax registrations; oversee the filing of quarterly and annual payroll tax returns via our 3rd-party provider.

• Experience:
  
  3+ years of dedicated payroll experience, specifically managing multi-state payrolls.
• Technical Expertise:
  At least 1 year of experience using ADP Workforce Now and advanced proficiency in Excel (VLOOKUPs, Pivot Tables are a must).
• Reconciliation
  
  Skills:
  
  Proven experience in benefits reconciliation
• Knowledge:
  Deep understanding of FLSA classifications, state-specific overtime laws, and nexus rules.