Administrative Coordinator

Overview

The Administrative Coordinator is responsible for a collection of responsibilities that must be carried out. These may be shared among Administrative Coordinators and each coordinator should be cross‑trained and conversant on how to effectively complete all tasks. The role is multi‑faceted, supporting Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.

• Support Payroll: processor tasks weekly, track time and attendance, report commissions, etc., following company policy and collective bargaining agreements.
• Communicate notices from Central, Regional management, and the Group Processor regarding Company Policy, Payroll, HR, and Compliance.
• Review and maintain the time and attendance system.
• On‑site HR: implement new admin procedures and forms per instructions from Group Processor, HR management, and Finance.
• Maintain employee personnel files, DOT, OSHA, and other HR‑compliant records per Finance or Human Resources.
• Assist with New Hire Orientation and compile New Hire packets per Central Office guidelines in cooperation with the Group Processor.
• On‑site Accounting: review, support and maintain management reports including Gain & Loss, monthly inventory, and monthly API review.
• Support inventory counts, safety, and API reviews.
• Input manual data for Key Performance Measures (KPM) weekly.
• On‑site Office: support daily office functions, order supplies via iProcurement, order business cards, pick up mail where applicable, order computers for new employees, and attend the front desk.
• On‑site Functional: support billing in the MC by printing invoices/settlement sheets, etc., and scanning/sending billing‑related information to the Billing Hub or Customer Desk.
• Support management reporting within the MC by providing reports to the management team.

• Strong oral and written communication skills.
• Experience with Excel and Microsoft Suite.
• Ability to develop and maintain positive working relationships.
• Detail‑oriented, multitasking, with strong organizational skills.
• Experience with Oracle Business Suite is a plus.

• No special physical requirements.
• Position is situated in an office environment.

• 1–5 years of work experience preferred;
  Microsoft Suite experience, specifically Excel, required.

• 2‑year degree preferred but not required.