Assistant Treatment Court Coordinator

Apply online nfallscounty.org

This position performs complex legal administrative, secretarial, and clerical duties assisting the Treatment Courts Coordinator. Duties include scheduling, preparation of legal documents, and calendaring. The work is performed under the general supervision of the Trial Court Administrator and the direct supervision of the Deputy Trial Court Administrator. The principal duties of this class are performed in a general office environment.

• Gather and disseminate information to the appropriate team members on a daily basis;
• Maintain accurate records related to client participation and progress and statistical data critical to operation and evaluation of the Treatment Courts program;
• May attend team meetings and Treatment Courts proceedings with emphasis on providing the Treatment Courts Judge with accurate, current and relevant information from all other team members (treatment, probation, testing, PA referrals and sanctions);
• May prepare schedule and agendas for the team meetings and court docket;
• Develop and maintain working relationship with other Court personnel (Clerk’s office, Judges Administrative staff, PA’s Office, Sheriff’s Office);
• Follow-up with other team members to ensure requests from Treatment Courts Judge are completed in a timely manner;
• Ensure that the incentives needed for court proceedings are available to the Treatment Courts Judge;
• Communicate with Treatment Courts Coordinator on a daily basis regarding client information, and any operation problems, new referrals, drug testing procedures or issues;
• Maintains accounts receivable system for client’s fees including payment plan set-up, collection and making deposits;
• Provide working supervision and assign work to part-time support staff;
• Attend team meetings as necessary;
• Monitor drug testing protocols by contracted testing staff;
• Utilize Odyssey to check eligibility and history of new applicants;
• Assist in preparation for Treatment Courts graduations;
• Monitors and maintains office supplies;
• Perform all duties of the Coordinator in his/her absence independently as relates to the coordination and operation of a treatment court;
• Adheres to the Idaho Judicial Branch Code of Conduct for non-Judicial employees;
• Performs all work duties and activities in accordance with County and Court policies, procedures and safety practices.
• Enters data into ODYSSEY for Treatment Courts, Mental Health Courts, Family Reunification Treatment Courts, DUI Court and Family Court Services;
• Scan and shred paper as needed; keep track of monthly testing for Mental Health Court;
• Sends notices to class presenters;
• Creates PowerPoint presentation for Family Court Services; schedules upcoming cases;
• Maintains record of intake for Family Court Services;
• Issues temporary restricted licenses for DUI Court;
• Creates a monthly payment report for Mental Health Court;
• Purchases supplies as needed.

• Uploads information to SharePoint; enters client information into ODYSSEY for Diversion;
• Updates client report cards for court, gathers UA test results, treatment notes, sanctions, rewards, payments and incidents; copies, sorts and staples copies for team;
• Processes the funding unit’s requests for participants and work treatment providers to make sure the units are current and will cover all services;
• Updates testing calendars with new participants, incarcerated information, terminations and special testing requested; updates court calendars, adds new clients, updates phases, address, phone numbers and removes terminated clients from the list;
• Inputs client post-court notes, including phase changes, sanctions given, 12-step meetings attended, medical data, incidents, questions or concerns for their next court appearance;
• Processes invoices for payment, checks for accuracy of charges, submits for signature, then copies and sends to Administrative Supervisor for payment;
• Fills in for Treatment Courts Coordinator in his/her absence;
• Order supplies as needed.
• Creates and maintains client files, both paper and electronic;
• Performs daily data entry of drug testing results, client progress, testing schedules, etc.;
• Prepar…