Administrative Specialist Election Clerk

Apply online nfallscounty.org. Testing is required for this position. We must receive your test results by the posting deadline for you to be considered for this position. Testing is conducted by the Idaho Department of Labor Magic Valley Office. Their hours are Monday – Friday from 8 a.m. – 5 p.m. To receive the testing links, call , email magicvalleymailho.gov, or visit the Department of Labor Magic Valley Office at 420 Falls Avenue in Twin Falls.

Please note:

If you took tests through the Department of Labor for a company other than Twin Falls County, your test scores are not automatically sent to us and you will need to mail, email, or fax them to our office before the posting deadline to be considered for this position.

Tests required:
General typing, TF Clerk Data Checking, Contact Data Entry.

Tests will be kept on file for six (6) months. When you retest, we will use your most recent test score for each position for which you apply.

Performs administrative and clerical duties and may be assigned as a specialist in the services offered by the assigned department. Employees in this class perform a wide range of office support functions using independent judgment in applying existing policies and procedures to complete assignments. This involves knowledge of multiple procedures and program guidelines to make decisions. Employees respond to non-routine inquiries and explain department services, policies, procedures and rationale for decisions to customers.

Employees typically utilize a variety of computer operations and/or specialized software to complete daily assignments. The classification’s primary and diverse duties include creating, reviewing and processing documents and records, identifying and correcting errors and omissions on documents received from staff, and/or public, performing data entry, maintaining records, scheduling appointments and making travel arrangements. Work is usually performed in or near a front counter or office where customers can easily be accommodated.

• Answers incoming phone calls and greets walk‑in customers, provides general information to the public, answers questions and inquiries, and provides referrals to other departments or staff as needed;
• Compiles an inventory of election supplies and orders when needed;
• Completes data entry of voter registration cards, absentee ballot request forms, and party affiliation changes;
• Opens absentee ballots;
• Verifies signatures on petitions and candidate filings;
• Assists public, candidates and political parties with public records requests for campaigns;
• Prepares campaign packets;
• Processes absentee requests for elections;
• Recruits and trains poll workers; secures polling places and maintains contact lists;
• Schedules poll worker training; schedule work crews;
• Marks ballot test decks; proofs ballots and tests computer portal and tabulator equipment;
• Maintains inventory of electronic poll books, printers and equipment;
• Secures and checks polling places; delivers supplies as needed;
• Processes payroll claim forms to pay election personnel and polling sites;
• Accepts and/or review paperwork/applications from customers;
• Compiles, copies, sorts and files/records of office activities, business transactions and other activities;
• Provides clerical and support services to staff members as needed, including but not limited to, taking messages, setting appointments, providing information, processing and preparing documents and correspondence, screening and distributing mail, preparing and tracking mailings and legal notifications, and inputting data into central computer system;
• Maintains accurate and complete records, files and documentation;
• Creates word processing documents and spreadsheets and/or works with specialized department software;
• Responds to Commissioners’, elected officials’, County employees’ and citizens’ questions and comments in a courteous and timely manner;
• Sorts incoming county mail and processes outgoing county mail;
• Performs time management and scheduling functions, meets deadlines, and sets project priorities;
• Communicates and coordinates regularly with appropriate…