Administrative Assistant; MSHS - Seasonal Twin Falls

Position: Administrative Assistant (MSHS - Seasonal Full Time) Twin Falls
Status:
Non-Exempt / Hourly

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

* Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff

* Take and prepare minutes in assigned meetings

* Prepare, receive, and route incoming/outgoing messages, mail, and letters

* Ability to prepare letters, documents, records, and reports

* Review and process payment requests, contracts, and vouchers

* Resolve conflicts with vendors and/or discrepancies on invoices

* Administer the purchase and procurement of supplies and services

* Develop and implement standards and specifications for procurement

* Develop and administer bid requests

* Monitor supply and inventory levels

* Supervisory responsibilities

* Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients

* Perform general office duties: data/word processing and input, copying, and filing

* Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators

* Ability to multitask, meet deadlines, and remain calm and professional under pressure

* Maintain standards of confidentiality of CC Idaho clients and records

* Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices