Accounts Payable Specialist

Job Description

Accounts Payable Specialist

Position Overview

A growing organization is seeking an experienced Accounts Payable Specialist to support accounting operations within a project-driven environment. This position will be responsible for managing vendor and subcontractor payments, maintaining accurate financial records, supporting month-end activities, and ensuring compliance with internal controls and documentation requirements. The ideal candidate thrives in a fast-paced setting, enjoys working with detailed financial data, and can effectively collaborate across multiple departments.

Key Responsibilities

• Manage the complete invoice processing cycle, including review, coding, entry, and payment processing
• Verify supporting documentation and approvals to ensure transactions are processed accurately
• Maintain vendor files, tax documentation, insurance records, and compliance-related information
• Review and reconcile vendor accounts, identifying and resolving discrepancies as needed
• Support payment processing for vendors, suppliers, and subcontracted service providers
• Partner with operations and project teams to ensure expenses are allocated appropriately and tracked against project budgets
• Assist with purchase order reconciliation and invoice matching activities
• Prepare account reconciliations and support monthly financial close processes
• Maintain organized accounting records and supporting documentation for audit purposes
• Assist with annual reporting requirements, including vendor tax reporting
• Identify opportunities to improve workflow efficiency and strengthen accounting processes

Qualifications

• Minimum of 2 years of Accounts Payable or general accounting experience
• Understanding of invoice processing, account reconciliation, and financial recordkeeping
• Experience working with ERP or accounting software platforms
• Ability to manage multiple priorities while maintaining a high level of accuracy
• Experience supporting project-based, service, manufacturing, or contracting organizations is beneficial
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred

Why Consider This Opportunity

• Stable and growing organization
• Collaborative team environment
• Opportunity to work closely with accounting and operational leadership
• Competitive compensation and benefits package
• Long-term growth potential

If you meet the qualifications outlined above, we encourage you to apply, and we'll schedule an interview with you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status, or any other protected status under applicable law.

Ever Staff is an equal opportunity employer (M/F/D/V/SO/GI).