Product Pricing and Vendor Data Specialist

We are looking for a detail-oriented Product Pricing & Vendor Data Specialist to help keep our product, vendor cost, and retail pricing information accurate and up to date.
This role works closely with Purchasing and Accounting to ensure our customers receive clear product information, and our company pays the correct vendor costs.

Key responsibilities include:

• Update vendor cost changes in our system accurately and promptly.
• Apply established markup rules to calculate and maintain retail pricing.
• Create, edit, and improve product titles, descriptions, specifications, and related product data.
• Review vendor invoices and purchase records to identify pricing discrepancies.
• Work with vendors and internal Purchasing/Accounting team members to resolve invoice cost issues.
• Maintain clean, accurate product and vendor records.
• Help identify process improvements that reduce pricing errors and improve product information.

Required Skills &

Qualifications:

• Advanced Microsoft Excel skills required, including XLOOKUP/VLOOKUP, pivot tables, conditional formatting, filtering/sorting, data validation, duplicate identification, and working with large spreadsheets and CSV files.
• Ability to clean, compare, organize, and validate vendor data files before uploading information into company systems.
• Strong numerical ability and exceptional attention to detail when updating vendor costs, retail pricing, markups, product records, and invoice information.
• Ability to follow established pricing rules and accurately calculate or verify product retail prices from vendor cost updates.
• Experience identifying and resolving cost, pricing, quantity, unit-of-measure, or invoice discrepancies.
• Clear, professional written and verbal communication skills, including the ability to work directly with vendors by email and phone.
• Confidence to professionally ask vendors for clarification, corrections, updated pricing, invoice credits, or supporting documentation when needed.
• Strong follow-through: able to track open issues, prioritize urgent items, and see discrepancies through to resolution.
• Strong writing, grammar, proofreading, and editing skills for improving product titles, descriptions, specifications, and customer-facing product information.
• Ability to read, understand, and organize product specifications, dimensions, compatibility details, materials, packaging information, and other technical product attributes.
• Comfortable learning and working in ERP, purchasing, accounting, inventory, product-information, or e-commerce systems.
• Highly organized with the ability to manage multiple vendor files, pricing changes, product-data projects, and reconciliation tasks at the same time.
• Able to work independently, follow defined processes, and recognize opportunities to improve data accuracy and workflow efficiency.
• Dependable, accountable, and committed to producing accurate work that protects product margins, vendor relationships, and customer trust.

Preferred

Skills & Experience:

• Experience in product data management, catalog management, pricing administration, purchasing, accounts payable, vendor management, invoice reconciliation, inventory, distribution, wholesale, retail, or e-commerce operations.
• Experience preparing bulk product, pricing, or inventory files for upload into an ERP, PIM, e-commerce platform, or other business system.
• Familiarity with vendor price lists, purchase orders, vendor invoices, cost changes, retail pricing, markup, gross margin, discounts, freight, and pack quantities.
• Experience using Power Query
  , Excel macros/VBA, or other tools to automate data cleanup, comparison, and reporting.
• Experience working with product descriptions, technical specifications, and customer-facing e-commerce content.

About DF Supply, Inc.

DF Supply,…