Accounts Payable Coordinator

Overview Of Company

John Soules Foods is a thriving family-owned food company that has made a positive difference for its customers and consumers for nearly 50 years. Our purpose and promise of Great Food, Made Simple® drives us. Based in Tyler, Texas, the company is a leading national producer of ready-to-eat and ready-to-cook chicken and beef products and is the number one producer of chicken and beef fajitas in the USA.

We proudly serve a broad portfolio of great-tasting, high-quality products sold throughout the US via retail, food service distributors, and restaurants. Our wide array of national customers includes prominent organizations such as Walmart, Costco, Sam’s Club, Sysco, and HEB. The company was established in 1975 by John Soules Sr., and the business is now in the second generation of family leadership.

The organization has expanded dramatically over the past decade, and with its continued growth, it now has annual sales of approximately $1 billion. The company employs over 2,000 individuals and has three manufacturing facilities in Gainesville, Georgia;
Valley, Alabama; and its headquarters in Tyler, Texas.

The Accounts Payable Coordinator is responsible for reviewing and processing invoices for payment while ensuring accuracy and compliance with company policies and procedures. This role involves clarifying questionable invoice items and pricing discrepancies, obtaining signatures, assembling and reviewing invoices for payment processing, and maintaining organized records of vouchers, invoices, and related correspondence. The coordinator obtains information needed for invoice payments, reviews vendor files for prior payments, assigns voucher numbers, and prepares vouchers that include invoice details, vendor information, item descriptions, amounts, and appropriate accounting codes.

Additional responsibilities include reconciling bank statements, performing daily bookkeeping and recordkeeping activities, and verifying that invoices match purchase orders and that goods or services have been received before payments are issued to vendors.

• High School Diploma

• 2 to 4 years of relevant experience
• Proficiency with Microsoft Excel and Salesforce
• Excellent communication and interpersonal skills
• Ability to identify and seek needed information/research skills
• Strong customer service skills.
• Solid prioritization skills with a strong attention to detail

• Associate or bachelor’s degree in accounting a plus
• Collaborative with the capacity to work with others to identify opportunities
• Experience with ERP accounting systems (SAP, M3, Oracle, etc.)
• Strong preference for candidate with CPG or Food Manufacturing experience.

NOTE:

This description is not intended to be all-inclusive. An employee may perform other related duties to meet the organization's ongoing needs; these duties are considered marginal.

• Alert management to irregularities, vendor trends and areas of concern.
• Verify validity of account discrepancies by obtaining and investigating information from purchasing.
• Will be required to perform other duties as requested, directed, or assigned by the manager.
• Budget time to complete all tasks on time & coordinate activity with Supervisor.
• Ensure proper payments to customer accounts and invoices.
• Post and verify financial data in Salesforce to ensure alignment with accounting records.
• Monitor Salesforce entries for accuracy and completeness
• Collaborate with other team members to ensure Salesforce reflects current financial status.
• Act as the primary potin of contact between Accounting and the Sales Business Analysis team.
• Communicate issues related to customer accounts, billing discrepancies and data mismatches.
• Provide timely…