HR Receptionist Part Time

Job Summary

The HR Receptionist plays a key role in creating a positive first impression for employees, candidates, and guests. This position manages daily front-desk operations by greeting visitors, answering phone calls, directing inquiries, and maintaining a professional reception area. The role also supports HR projects, handles confidential information with discretion, and provides general administrative assistance such as filing, data entry, and correspondence.

Strong interpersonal skills, professionalism, organization, and the ability to handle sensitive information are essential for success in this role.

1-3 years of office administration support experience

High School diploma or equivalent required. Associate’s or Bachelor's degree in HR or Business Administration is a plus.

• Greet and assist visitors, employees, and job candidates in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain a clean, organized, and welcoming reception area.
• Assist with the coordination of interviews, meetings, and onboarding activities.
• Prepare HR documents such as employment contracts, orientation packets, and new-hire forms.
• Input and update employee information in HR systems or personnel files.
• Support the processing of payroll, benefits, or attendance-related documents as needed.
• Help maintain compliance by organizing and tracking required employee paperwork.
• Sort, distribute, and prepare mail or packages.
• Manage front desk calendars and conference room bookings.
• Maintain inventory of office supplies and place orders when necessary.
• Assist with HR events such as orientations, training sessions, or staff meetings.
• Handle sensitive information in accordance with privacy and confidentiality policies.
• Ensure HR-related files and records are accurate, secure, and compliant with company standards.

• Proficient in computer software programs (Word, Excel, PowerPoint)
• General working knowledge of office equipment
• Positive attitude
• Dependable
• Flexible
• Multi-tasker
• Good communication skills and very organized
• Communicate professionally verbally, non-verbally
• Typing 60 WPM
• Proficient in computer and printer technology
• Self-motivated, independent in job responsibility, ability to critically think and process information
• Display a primary interest in rendering safe and effective care and maintaining standards of courtesy and friendliness to co-workers
• Physical presentation of neat, professional, well-groomed appearance
• Demonstrate reliability, pleasant attitude, and willingness to work toward an environment of trust and teamwork
• Speak with respect and compassion toward customers (patients and significant others, physicians, leadership, peers)
• Comply with patient and employee confidentiality, HIPAA laws, and protected health information

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