Department Assistant

About the Job

Provides basic support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties. May prepare reports, presentations, or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. Handles special projects, as assigned.

• On a daily basis collect and separate delivery tickets; scan and transmit delivery tickets in numeric sequence to corporate office. Overnight original delivery tickets to the corporate office as instructed.
• Customer service – provide support to clients and visitors, addressing and resolving any issues.
• Scan completed delivery ticket log to corporate Customer Service Department as required.
• File delivery tickets by date and delivery ticket number on a daily basis.
• Perform a variety of administrative duties, such as filing, copying, and gathering necessary documents to support company efficiency.
• Enter Purchase Requisition s and/or Purchase Orders into accounting system, code with correct general ledger code(s), obtain approvals as specified by the DOA.
• Assist with budget tracking, invoicing, and expenses reporting.
• On a daily basis collect receiving tickets from plant and warehouse personnel and/or delivering carrier. Enter receiving tickets into the accounting purchase requisition/purchase order system.
• Answer telephone and record messages.
• Assist with input of daily production report and updates to production analysis reports as requested.
• Maintain plant and warehouse employee attendance records including vacation and sick leave documentation and submit to Human Resources.
• Maintain current Quality Management System documentation.
• Managing office supplies, equipment, and other resources to maintain a ready and functional workplace.
• Ensure that all laboratory measuring devices remain within document calibration/verification requirements and records of all calibration/verification testing are properly maintained.
• Sends weekly composite sample to the corporate office.
• Ships samples to potential clients as requested. Includes MSDS sheets and C of A with sample when shipped. Files all sample requests by customer name.
• Schedule shipment with carriers as requested.
• Perform other duties and tasks as assigned.

• High School diploma or educational equivalent.
• 2 years office experience.

• Basic computer skills including working knowledge of MS Office software packages and/or company specific databases.
• Good communication and analytical skills.
• Be able to work well with stringent deadlines and possess good organizational skills.
• Commitment to customer service.
• Ability to work in a team-oriented environment.
• Self‑motivated.

Newpark is an Equal Opportunity Employer, including Veterans and Disabled.

We’re committed to attracting and retaining the best people and fostering an environment of openness and trust—empowering each of us to contribute to our full potential in meeting our customers’ needs. We accomplish more when people from diverse backgrounds and with different talents and ideas work together in an environment where everyone can contribute and make full use of their talents.

This means that we comply with all local, state and federal employment laws and regulations in all countries in which we do business.