Early Education Business Office Coordinator

• Location 3215 Old Jacksonville Hwy.,Tyler, TX, 75701,United States
• Job Category Early Education

• Name Gail Brown

Hours:
Part-time (25-30 hours) | Monday-Friday

Grace Early Education is seeking an organized, detail-oriented Business Office Coordinator to support our Early Education programs in Tyler, Lindale, and Mother's Day Out.

The Early Education Business Office Coordinator is responsible for coordinating and maintaining accurate financial and billing processes across all Early Education and Mother's Day Out locations (Tyler, Lindale, and Mother's Day Out). This part‑time role (25–30 hours per week) requires regular travel between locations, serving as the primary point person for day-to-day accounting documentation, billing accuracy, account changes, and required financial records.

The coordinator works closely with campus directors, Early Education leadership, families, and the accounting department to ensure financial processes are accurate, timely, consistent, and properly documented across all three locations.

• Manage tuition billing and family accounts through Procare
• Process account adjustments, refunds, and reimbursements
• Assist families with billing questions and account statements
• Manage billing for After School, Summer, Holiday Care, and Early Drop-Off programs
• Reconcile attendance records with billing and charges
• Maintain accurate financial records and documentation
• Assist with ACH/Tuition Express account setup
• Work closely with campus directors and the accounting department
• Provide documentation and reports as needed for accounting and audits

• College Degree preferred.
• Strong organizational skills, attention to detail, and follow-through in managing billing and account documentation.
• Comfortable working with numbers and financial data; experience with billing, bookkeeping, Procare, or similar child care/tuition management software preferred.
• Able to maintain confidentiality and professionalism when handling sensitive family and financial information.
• Strong written and verbal communication skills for coordinating with families, campus directors, and the accounting department.
• Able to prioritize responsibilities and maintain consistent financial procedures across multiple locations.
• Willing and able to travel regularly between the Tyler, Lindale, and Mother's Day Out locations.

To coordinate and maintain accurate financial and billing processes across all Early Education and Mother's Day Out locations, serving as the primary point person for billing accuracy, account changes, and required financial documentation.